What are the responsibilities and job description for the Assistant Division Director - Procurement Services position at Collier County?
Supports and assists the Procurement Services Director in the day-to-day procurement functions and procurement operations for Collier County. Operates in compliance with the procurement ordinance, procurement manual, contracts and County policies and procedures and with applicable regulatory laws, standards, and requirements.
Position requires public expertise and knowledge in purchasing and procurement functions that can be used to develop policies and procedures, as well as, determining efficient and innovative ways to accomplish the County’s procurement operations.• Supports and assists the Director in overseeing the day-to-day procurement functions of the Procurement Services Division for all County-wide purchasing and procurement functions in accordance with procurement ordinance, manual, Florida statutes, and federal laws.
• Supports and assists the Director with all work assignments; plans and reviews with managers and purchasing staff’s current assignments and workload to meet procurement cycle timeframes/benchmarks; strategizes with managers and purchasing agents on procurement activities; attends meetings and provides training sessions.
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Works with Division Directors and all Division/Department staff as needed to assist with procurement activities to ensure all policies and procedures are followed.
• Recommends and implements approved strategies and necessary change for the purpose of improving operational efficiencies and overall effectiveness.
• Conducts regular meetings with staff to provide updates, address problems, recognize individual/group accomplishments, and communicate new/changing initiatives.
• Monitors the Division’s entries into the County’s financial system, including but not limited to the processing of requisitions, change orders, invoices, and contracts.
• Manages and oversees the implementation of the procurement card (p-card) process and procedures.
• Responsible for procuring and coordinating formal and informal purchases for architectural and engineering services, construction, supplies and services County-wide in accordance with all law, standard operating procedures, and administrative policies.
• Perform technical review of a wide variety of divisional work including, but not limited to, executive summaries, agendas, budgets, payroll, mail service and records requests; review policies and procedures and provides recommendations for improvements.
• Assists in the planning, organizing, and directing the County's procurement functions; provides procurement technical expertise and guidance in accordance with federal, state, and local laws; assists with the review and drafting of administrative policies and procedures.
• Reviews, analyzes, and solves highly technical and complex purchasing transactions and problems; reviews and approves procurement methods, contracts, amendments addendums, change orders, and work authorizations.
• Attends conferences/meetings with employees, project managers, contract administrators, the County Attorney’s Office, elected officials, County management, contractors, and professional consultants.
• Works with client agencies on procurement matters to ensure compliance with the County's procurement code, policies, and procedures in addressing issues such as contractor performance, vendor relationships, and non-restrictive specifications.
• Assists with preparing training materials and/or conducts training for internal/external customers; supervises delegated purchases and procurement cards; prepares and presents agenda items.
ADDITIONAL FUNCTIONS
• Serves in the capacity of Procurement Director as directed or in the event of absence.
• Performs other related duties as required.
• Bachelor’s degree required.
• Five (5) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting required.
LICENSES/CERTIFICATES
Must possess and maintain a valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.
•Salary offers above the minimum of the pay grade may be considered based on qualifications.
•Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
•This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.
Position requires public expertise and knowledge in purchasing and procurement functions that can be used to develop policies and procedures, as well as, determining efficient and innovative ways to accomplish the County’s procurement operations.
• Supports and assists the Director with all work assignments; plans and reviews with managers and purchasing staff’s current assignments and workload to meet procurement cycle timeframes/benchmarks; strategizes with managers and purchasing agents on procurement activities; attends meetings and provides training sessions.
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Works with Division Directors and all Division/Department staff as needed to assist with procurement activities to ensure all policies and procedures are followed.
• Recommends and implements approved strategies and necessary change for the purpose of improving operational efficiencies and overall effectiveness.
• Conducts regular meetings with staff to provide updates, address problems, recognize individual/group accomplishments, and communicate new/changing initiatives.
• Monitors the Division’s entries into the County’s financial system, including but not limited to the processing of requisitions, change orders, invoices, and contracts.
• Manages and oversees the implementation of the procurement card (p-card) process and procedures.
• Responsible for procuring and coordinating formal and informal purchases for architectural and engineering services, construction, supplies and services County-wide in accordance with all law, standard operating procedures, and administrative policies.
• Perform technical review of a wide variety of divisional work including, but not limited to, executive summaries, agendas, budgets, payroll, mail service and records requests; review policies and procedures and provides recommendations for improvements.
• Assists in the planning, organizing, and directing the County's procurement functions; provides procurement technical expertise and guidance in accordance with federal, state, and local laws; assists with the review and drafting of administrative policies and procedures.
• Reviews, analyzes, and solves highly technical and complex purchasing transactions and problems; reviews and approves procurement methods, contracts, amendments addendums, change orders, and work authorizations.
• Attends conferences/meetings with employees, project managers, contract administrators, the County Attorney’s Office, elected officials, County management, contractors, and professional consultants.
• Works with client agencies on procurement matters to ensure compliance with the County's procurement code, policies, and procedures in addressing issues such as contractor performance, vendor relationships, and non-restrictive specifications.
• Assists with preparing training materials and/or conducts training for internal/external customers; supervises delegated purchases and procurement cards; prepares and presents agenda items.
ADDITIONAL FUNCTIONS
• Serves in the capacity of Procurement Director as directed or in the event of absence.
• Performs other related duties as required.
• Five (5) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting required.
LICENSES/CERTIFICATES
Must possess and maintain a valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.
•Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
•This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.
Salary : $91,429 - $148,115