What are the responsibilities and job description for the Fiscal Technician I position at Collier County Clerk of the Circuit Court?
The purpose of this classification performs technical accounting and clerical duties associated with Clerk’s Finance Operations Department. Duties include auditing and processing accounting and HR documents, entering, updating, and retrieving data in the
automated financial systems; testing financial system upgrades or updates; preparing accounting documents; maintaining accounting and fiscal records; reconciling accounting transactions; maintaining and balancing accounting ledgers; reviewing and analyzing
financial transactions; and providing assistance to department staff.
Essential Job Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Communicates in a clear and concise manner with complete, grammatically correct sentences.
Retrieves data for reports and/or records and research information in files upon request.
Performs general clerical tasks in support of assigned functions such as assisting with check stuffing, review of checks and inclusion of remittance advices as needed; maintaining office supplies; preparing correspondence, letters, and notices to departments, outside agencies, vendors, etc.
Provides customer service and/or assistance to vendors, contractors, outside agencies, fellow employees, and the general public. Provides information and explains policies and procedures.
Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
For Accounts Payable, ability to audit and process accounts payable documents (e.g., invoices, credit memos, statements) to ensure items:
o are matched between the purchase order, invoice, and receiving document from the ordering department and supporting packing slip (if available) for procured items,
o are supported by the required documentation and authorizations for direct payments,
o have been received and properly authorized by the ordering departments,
o conform with the contractual or other authorized payment terms,
o are paid with the correct payment method accompanied by requested remittance advices or confirmations,
o have complied with Florida statutes, County policies and generally accepted accounting principles,
o are accurate regarding dates, information, pricing, discounts, mathematical calculations, previous balances, change
orders or other adjustments,
o have not already been paid by AP or with a purchasing card,
o are consistent with the previous levels of activity for that expenditure, or documented if otherwise,
o are complete and contain all needed authorized documentation, including grant, Form 1099, and other reporting requirements,
o are paid for a valid public purpose,
o have been screened for proper classification as capital assets, if applicable,
o reflect records of legible, complete images for all associated documents,
o are free of information that would need to be redacted for privacy laws, with any hard copies of confidential support items being filed according to policy,
o have been allocated, if necessary, under consistent, reasonable guidelines, and
o reflect reconciled outstanding balances.
For Payroll, ability to perform audits and process HR documents (e.g., Personnel Action Requests, W-4 forms, direct deposit forms) from all entities to ensure payroll:
o agrees with the information input by County, Supervisor of Elections and Clerk HR,
o is supported by the required documentation and authorizations,
o is paid with the correct payment method(s),
o has complied with Florida statutes, County policies, Generally Accepted Accounting Principles, and regulations of Social Security Administration, Internal Revenue Service, Florida Retirement System and Department of Labor,
o is accurate regarding dates, rates, grades, supporting information, mathematical calculations, and assigned plans (e.g., health, other insurance, retirement plans, FRS classifications, accruals),
o is consistent with the previous levels of activity, or documented if otherwise,
o is paid for a valid public purpose,
o is supported by records of legible, complete images for all associated documents, or as verified on a test basis,
o is maintained with any hard copies of confidential support items being filed according to policy,
o has been fully allocated, if necessary, under consistent, reasonable guidelines,
o is submitted timely and accurately to banks, IRS, and other third-party agencies, and
o is available to employees according to established pay dates or due dates, or upon request thereafter.
Other duties as assigned.
The Collier Clerk values the team building benefits of regular in-person onsite collaboration.
Additional Functions:
In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled.
Job Requirements:
Education and Experience:
High school diploma or GED equivalent and one year of clerical, payroll and/or fiscal experience. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be
substituted for the education and experience requirement.
automated financial systems; testing financial system upgrades or updates; preparing accounting documents; maintaining accounting and fiscal records; reconciling accounting transactions; maintaining and balancing accounting ledgers; reviewing and analyzing
financial transactions; and providing assistance to department staff.
Essential Job Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Communicates in a clear and concise manner with complete, grammatically correct sentences.
Retrieves data for reports and/or records and research information in files upon request.
Performs general clerical tasks in support of assigned functions such as assisting with check stuffing, review of checks and inclusion of remittance advices as needed; maintaining office supplies; preparing correspondence, letters, and notices to departments, outside agencies, vendors, etc.
Provides customer service and/or assistance to vendors, contractors, outside agencies, fellow employees, and the general public. Provides information and explains policies and procedures.
Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
For Accounts Payable, ability to audit and process accounts payable documents (e.g., invoices, credit memos, statements) to ensure items:
o are matched between the purchase order, invoice, and receiving document from the ordering department and supporting packing slip (if available) for procured items,
o are supported by the required documentation and authorizations for direct payments,
o have been received and properly authorized by the ordering departments,
o conform with the contractual or other authorized payment terms,
o are paid with the correct payment method accompanied by requested remittance advices or confirmations,
o have complied with Florida statutes, County policies and generally accepted accounting principles,
o are accurate regarding dates, information, pricing, discounts, mathematical calculations, previous balances, change
orders or other adjustments,
o have not already been paid by AP or with a purchasing card,
o are consistent with the previous levels of activity for that expenditure, or documented if otherwise,
o are complete and contain all needed authorized documentation, including grant, Form 1099, and other reporting requirements,
o are paid for a valid public purpose,
o have been screened for proper classification as capital assets, if applicable,
o reflect records of legible, complete images for all associated documents,
o are free of information that would need to be redacted for privacy laws, with any hard copies of confidential support items being filed according to policy,
o have been allocated, if necessary, under consistent, reasonable guidelines, and
o reflect reconciled outstanding balances.
For Payroll, ability to perform audits and process HR documents (e.g., Personnel Action Requests, W-4 forms, direct deposit forms) from all entities to ensure payroll:
o agrees with the information input by County, Supervisor of Elections and Clerk HR,
o is supported by the required documentation and authorizations,
o is paid with the correct payment method(s),
o has complied with Florida statutes, County policies, Generally Accepted Accounting Principles, and regulations of Social Security Administration, Internal Revenue Service, Florida Retirement System and Department of Labor,
o is accurate regarding dates, rates, grades, supporting information, mathematical calculations, and assigned plans (e.g., health, other insurance, retirement plans, FRS classifications, accruals),
o is consistent with the previous levels of activity, or documented if otherwise,
o is paid for a valid public purpose,
o is supported by records of legible, complete images for all associated documents, or as verified on a test basis,
o is maintained with any hard copies of confidential support items being filed according to policy,
o has been fully allocated, if necessary, under consistent, reasonable guidelines,
o is submitted timely and accurately to banks, IRS, and other third-party agencies, and
o is available to employees according to established pay dates or due dates, or upon request thereafter.
Other duties as assigned.
The Collier Clerk values the team building benefits of regular in-person onsite collaboration.
Additional Functions:
In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled.
Job Requirements:
Education and Experience:
High school diploma or GED equivalent and one year of clerical, payroll and/or fiscal experience. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be
substituted for the education and experience requirement.