Facilities Manager-Entry Level

Job Summary:

A leading organization is seeking a Facilities Manager to support daily facility operations and ensure a safe, efficient, and well-maintained work environment. This role will oversee building maintenance activities, vendor coordination, operational systems, and facility services while supporting cross-functional teams and business operations. The ideal candidate will be solution-oriented, highly organized, and experienced in facility management systems and contractor oversight.

Key Responsibilities:

• Manage day-to-day facility operations and services to ensure efficient building functionality

• Coordinate maintenance activities, vendor services, and contractor relationships

• Support facility upkeep, repairs, and planned maintenance activities

• Utilize best business practices to manage operational efficiency and reduce facility-related costs

• Coordinate office moves and support workspace planning activities with internal teams

• Review vendor quotes, contracts, and service agreements to ensure cost-effective solutions

• Track facility maintenance activities, short-term repairs, and long-term improvement projects

• Partner with building management teams to ensure exterior grounds and common areas are properly maintained

• Verify invoices and ensure payments align with approved contract pricing

• Ensure effective utilization of facility maintenance personnel and service providers

• Support building security operations and ensure systems remain active and responsive to business needs

• Respond to urgent facility issues, including HVAC alarms, system failures, and emergency situations

• Maintain accurate operational records within facility management systems such as BMS and CMMS platforms

Required Qualifications:

• Bachelor’s degree in Facilities Management or related field, or equivalent professional experience

• 3–5 years of facilities management experience within a professional or corporate environment

• Experience managing vendors, maintenance contracts, and facility service providers

• Hands-on experience with operational systems software such as BMS or CMMS platforms

• Strong problem-solving, analytical, and organizational skills

• Excellent interpersonal and communication abilities

• Ability to work effectively in a team-oriented environment

• Professional, solution-oriented approach to daily operations and issue resolution

• Leadership experience with the ability to guide and motivate teams

Preferred Qualifications:

• Experience supporting building operations in laboratory, healthcare, pharmaceutical, or regulated environments

• Familiarity with Blue Mountain or similar computerized maintenance management systems

• Experience coordinating facility improvement or renovation projects

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.

Pay Range: $30/hr to $34/hr