What are the responsibilities and job description for the Data Entry Clerk position at Collabera?
Job Summary:
A leading healthcare organization is seeking an Administrative Assistant to provide comprehensive administrative and operational support to departments and leadership teams. This role is responsible for coordinating office activities, managing communications, supporting meetings and events, maintaining records, processing invoices, and ensuring efficient day-to-day office operations. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and a customer-focused approach.
Key Responsibilities:
• Prepare, format, proofread, and distribute routine correspondence, reports, presentations, and other business documents.
• Coordinate the production and dissemination of materials including presentations, training materials, reports, and meeting documentation.
• Process and manage vendor invoices, ensuring timely and accurate billing and payment activities.
• Schedule, organize, and support meetings, conferences, seminars, and special events, including logistics coordination and vendor communication.
• Record meeting minutes and distribute information to stakeholders in a timely manner.
• Answer, screen, and route incoming phone calls while providing professional customer service.
• Greet visitors, employees, and guests, determine needs, and direct them appropriately.
• Maintain calendars, coordinate appointments, resolve scheduling conflicts, and arrange travel as required.
• Monitor office supply inventory levels and coordinate ordering and distribution of supplies.
• Support minor office equipment maintenance activities and coordinate service requests when necessary.
• Maintain confidential files, records, and documentation in compliance with organizational policies.
• Create and distribute recurring reports and administrative documentation as needed.
Required Qualifications:
• High School Diploma or GED equivalent.
• Minimum of 2 years of administrative support, office coordination, or related experience.
• Strong knowledge of office procedures and administrative best practices.
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong organizational skills with high attention to detail.
• Experience managing calendars, scheduling meetings, and coordinating events.
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
• Advanced computer skills including document management, email communication, and data entry.
Preferred Qualifications:
• Experience supporting healthcare, hospital, or clinical environments.
• Experience with invoice processing and vendor coordination.
• Familiarity with electronic documentation and records management systems.
• Experience creating reports, presentations, and meeting materials.
Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.
Pay Range: $16/hr to $18/hr
Salary : $16 - $18