What are the responsibilities and job description for the Office Administrator position at Colizzi Memorials?
Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This role is vital in coordinating administrative functions, managing schedules, overseeing vendor relationships, and supporting team members . The ideal candidate will bring energy, attention to detail, and a proactive approach to office management, fostering a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to the overall success of our organization.
Duties
- Manage daily office operations, including front desk responsibilities and ensuring professional communication at all times
- Coordinate calendar management and schedule appointments
- Take orders over phone and in-person
- Vendor management by liaising with suppliers, service providers, and contractors to ensure timely delivery of services and supplies
- Maintain organized filing systems—both physical and digital—and ensure confidentiality of sensitive information
- Company Email management
- Assist management with proofing orders
- Follow up phone calls with customers regarding orders, payments, appointments, etc.
- Collecting information, organizing orders and tracking of progress
Skills
- Proven experience in administrative roles with strong clerical and computer skills
- Excellent communication skills with professional phone etiquette
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Competence in handling filing systems, front desk operations, and phone
- Proof reading skills and attention to detail are a must
This position requires compassion, composure and professionalism. Standing for long periods of time and being quick on your feet is required. We are looking for a candidate to work 8:45 AM - 5:00 PM Monday - Wednesday.
Join us as an Office Administrator to be a key driver in creating an efficient, organized, and positive workplace. Your proactive approach will support our team’s success!
Pay: $24.00 - $25.00 per hour
Experience:
- Office Administration: 3 years (Required)
Work Location: In person
Salary : $24 - $25