Office Manager/Administrative Assistant

Job Overview

We are Immediately seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, exceptional customer service, and efficient management of office resources. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming workplace. As an Office Manager, you will serve as the backbone of our administrative team, supporting staff and clients alike while maintaining a professional and positive office atmosphere.

Duties

• Oversee front desk operations, greeting visitors and managing multi-line phone systems with professionalism and courtesy.
• Handle calendar management, scheduling appointments, meetings, and coordinating events efficiently.
• Maintain accurate records through data entry, filing, proofreading, and managing office documentation using Microsoft Office and Google Workspace tools.
• Manage office supplies inventory, place orders as needed, and ensure the workspace remains organized and fully functional.
• Provide exceptional customer service by addressing inquiries promptly via phone or email, supporting client needs with a friendly attitude.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial recordkeeping.
• Support administrative functions such as copying, scanning, mailing, and managing correspondence to streamline daily operations.
• Coordinate with external vendors or service providers for office maintenance or technical support when necessary.

Experience

• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support.
• Familiarity with multi-line phone systems, front desk procedures, and professional phone etiquette.
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.
• Bilingual abilities are highly valued to effectively communicate with diverse clients and team members.
• Previous experience in Real Estate is preferred but not required
• Demonstrated organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Knowledge of bookkeeping software like QuickBooks or similar platforms is preferred for handling basic financial transactions.
• Excellent time management skills to prioritize tasks effectively in a fast-paced environment.

Join us as an Office Manager to lead our administrative team with enthusiasm and precision! Your expertise will help create an efficient workplace where every detail counts—driving success for our organization while providing outstanding support to colleagues and clients alike!

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $18