What are the responsibilities and job description for the Accounts Payable Manager – Commercial HVAC position at ColdTech Refrigeration?
Job Type
Full-time
Description
Accounts Payable Manager – Commercial HVAC Draper, UT | $70,000–$90,000 DOE | Weekly Pay | 100% Paid Medical | Long-Term Stability
ColdTech Refrigeration is growing and hiring an Accounts Payable Manager for our Draper office.
If you are a hands-on accounting leader who thrives in a fast-paced environment, enjoys building efficient processes, and takes pride in keeping vendors paid accurately and on time, this is an opportunity to join a stable and growing commercial HVAC company that values its people.
In this role, you will oversee the full accounts payable function, manage day-to-day AP operations, lead process improvements, and help ensure financial accuracy across multiple business units.
Why Join ColdTech?
Accounts Payable
What We’re Looking For
ColdTech Refrigeration is a leading commercial HVAC and refrigeration service provider across the Intermountain West. We support restaurants, grocery stores, convenience stores, schools, industrial facilities, and other mission-critical operations.
Our people are the reason for our success, and we invest in them accordingly.
If you're looking for a long-term opportunity with strong benefits, stability, and the chance to lead an important accounting function, we’d love to hear from you.
#CO123
Full-time
Description
Accounts Payable Manager – Commercial HVAC Draper, UT | $70,000–$90,000 DOE | Weekly Pay | 100% Paid Medical | Long-Term Stability
ColdTech Refrigeration is growing and hiring an Accounts Payable Manager for our Draper office.
If you are a hands-on accounting leader who thrives in a fast-paced environment, enjoys building efficient processes, and takes pride in keeping vendors paid accurately and on time, this is an opportunity to join a stable and growing commercial HVAC company that values its people.
In this role, you will oversee the full accounts payable function, manage day-to-day AP operations, lead process improvements, and help ensure financial accuracy across multiple business units.
Why Join ColdTech?
- $70,000–$90,000 annually, depending on experience
- Paid weekly
- 100% company-paid medical insurance (employee coverage)
- Affordable family medical plan options
- 401(k) with industry-leading company match
- Up to 20 days PTO paid holidays (based on experience)
- Dental, vision, life insurance, and disability coverage
- Stable, growing company with long-term career opportunity
- Supportive leadership team and collaborative culture
Accounts Payable
- Review invoices for accuracy, approvals, and supporting documentation
- Manage documentation (ie. Certificate of Insurances) to ensure subcontractor compliance.
- Code invoices to the correct GL accounts and enter into QuickBooks, Service Titan, NetSuite
- Process weekly check runs and electronic vendor payments
- Prioritize invoices based on due dates, terms, and discount opportunities
- Reconcile vendor statements and resolve billing discrepancies
- Audit and process company credit card statements
- Maintain accurate AP files and payment records
- Enter inventory/job cost information into ERP system
- Assist with billing coordination and internal accounting support
- Manage the daily operations of the Accounts Payable department
- Supervise AP staff, assign workloads, and provide training/support
- Ensure invoices are processed accurately and paid on time
- Oversee weekly check runs, ACH payments, and vendor disbursements
- Monitor payment schedules, cash flow timing, and discount opportunities
- Review invoice coding, approvals, and supporting documentation
- Establish and enforce internal controls and approval procedures
- Build strong vendor relationships and resolve escalated billing issues
- Reconcile vendor statements and resolve discrepancies promptly
- Maintain accurate AP aging and payment records
- Manage W-9 collection and assist with annual 1099 preparation
- Partner with leadership on month-end close related to AP accruals and reporting
- Reconcile AP subledger to the general ledger
- Identify opportunities to improve workflows, automation, and efficiency
- Maintain organized digital records and documentation compliance
- Assist with ERP system enhancements and AP best practices
- Collaborate with project managers, operations leaders, and accounting staff
- Communicate professionally with vendors, internal teams, and leadership
- Foster a positive, accountable, solutions-focused environment
What We’re Looking For
- High school diploma or GED (Associate’s or Bachelor’s degree preferred)
- 5 years of Accounts Payable experience
- 2 years of AP lead, supervisor, or management experience
- Strong understanding of AP controls, reconciliations, and payment cycles
- Excellent organizational skills and attention to detail
- Strong Excel and Microsoft Office proficiency
- Ability to manage deadlines in a fast-paced environment
- Professional communication and leadership skills
- Ability to handle confidential information appropriately
- Experience with NetSuite or similar ERP/accounting software
- Experience in construction, HVAC, mechanical contracting, or service industries
- Multi-entity or multi-location AP experience
- General accounting or month-end close experience
- Bilingual in Spanish
ColdTech Refrigeration is a leading commercial HVAC and refrigeration service provider across the Intermountain West. We support restaurants, grocery stores, convenience stores, schools, industrial facilities, and other mission-critical operations.
Our people are the reason for our success, and we invest in them accordingly.
If you're looking for a long-term opportunity with strong benefits, stability, and the chance to lead an important accounting function, we’d love to hear from you.
#CO123
Salary : $70,000 - $90,000