Human Resources Coordinator

POSITION: HR CoordinatorDEPARTMENT: Human ResourcesREPORTS TO: HR ManagerCLASSIFICATION: Non-Exempt (hourly)PURPOSE: Provides administrative support to Human ResourcesESSENTIAL DUTIES & RESPONSIBILITIES: Process all employment change letters (i.e., reduction in hours, promotion, demotion, termination, resignation, etc.), position descriptions, and various general correspondenceResponsible for the oversight of preparation of the Consent Agenda for school board action and for any action required as the result of the Consent Agenda being acted upon Process required paperwork for temporary assignments including, but not limited to, additional assignments, long-term substitutes, and summer programsCreate and maintain human resources files Coordinate and maintain the criminal record check process in compliance with state lawPerform background checks (VT Criminal Information Center and VT Agency of Human Services) on all potential employees, contractors, and volunteers and ensure proper storage and destructionMaintain logs of initial, secondary dissemination, and outside secondary dissemination requestsPrepare notification letters to those individuals with convictions (i.e., misdemeanor, felony, FBI)Manage the substitute process in the district to include preparing sub packages, screening applications, performing reference checks, updating the sub listing, etc. Post job openings and prepare advertisements for local newspapers, district web site, internal postings, and on www.schoolspring.com ensuring that all procedures are consistently followedFunction as primary liaison with applicants; answer questions related to application status, status of position seeking, hiring timelines or other additional details, as requestedOversee recruitment process (advertising, applicant tracking) to include participating on hiring committees, as requestedDetermine initial salary schedule placement and starting salaries for newly hired personnelOrientation of new employeesProcess termination letters, begin termination checklist including pulling personnel/medical file, I-9, VCIC results, and VT Abuse Registry for proper storage and/or destructionProcess tuition reimbursement forms daily; ensure completeness of the form, verify fund availability, obtain approval/denial from Superintendent, enter request into database, send approved/denied request to employee with noticeBack-up for payroll as neededManage the staff training application, PublicSchoolWORKSPerform data research/compilation projects as requestedExhibit commitment to School Districts Vision PlanJOB KNOWLEDGE, SKILLS & ABILITIESKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology High accuracy and attention to detail; strong organizational skills Excellent written and oral communication skills Ability to complete basic mathematical computations Ability to use and maintain discretion and independent judgment; ability to interpret and apply a variety of instructions/policies/procedures/practices furnished in written, oral, diagram or schedule formProven ability to work cooperatively and effectively as part of a teamDESIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following: Associates Degree in Business, plus two years of work experience in an office environment or a combination of education and experience from which comparable knowledge and skills are acquiredPHYSICAL/MENTAL DEMANDS: Must be able to move files weighing up to 25 poundsMust be able to remain in a stationary position 95% of the timeMust be able to move around the office to access file cabinets, office machinery, deliver files, attend meetings, greet visitors, etcAbility to effectively and efficiently operate under stressful situations including managing multiple priorities WORKING CONDITIONS: Work is normally performed in a climate-controlled, shared office environment. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.).