Accounts Receivable Specialist

Company Description Colby Service & Supply LLC is a full-service marine supply company with locations in Houston, TX and New Orleans, LA, serving vessels and jobsites across the Gulf Coast and beyond. The company specializes in direct delivery of supplies and cordage to vessels or jobsites, leveraging partnerships with transportation companies, shipyards, fuel docks, and other marine industry stakeholders. Colby maintains extensive inventories of rope, rigging, deck, engine room, MRO, navigation, lighting, galley, safety, and general ship supplies, along with a wide range of branded products and equipment. Through tailored supply programs and nationwide delivery capabilities, Colby supports marine operations with reliable, efficient, and customer-focused service.

Position Summary

We are seeking a detail-oriented and dependable Accounts Receivable Specialist to join our accounting team. This position is primarily responsible for managing customer accounts, collections, cash applications, and ensuring timely payment of invoices. In addition to accounts receivable duties, this role will assist with general accounting functions and customer billing as needed to support the overall financial operations of the company.

• Generate and distribute customer invoices accurately and on time.
• Process incoming payments via check, ACH, wire transfer, and credit card.
• Apply payments to customer accounts and resolve payment discrepancies.
• Monitor aging reports and proactively follow up on overdue accounts.
• Maintain accurate customer account records.
• Reconcile customer accounts and investigate billing issues.
• Prepare accounts receivable reports for management.
• Work closely with customers to resolve payment disputes professionally and promptly.

• Assist with month-end closing activities and account reconciliations.
• Prepare journal entries and maintain financial records.
• Support accounts payable and other accounting functions when needed.
• Assist with audits by gathering requested documentation.
• Maintain organized accounting files and records.
• Provide administrative support to the accounting department as assigned.

• Prepare and review customer invoices for accuracy.
• Coordinate with sales, purchasing, and operations to ensure proper billing.
• Resolve invoice discrepancies and customer billing inquiries.
• Ensure billing complies with customer contracts and company policies.
• Assist in improving billing processes and procedures.

• Associate's degree in Accounting, Finance, Business, or related field preferred.
• 2 years of accounts receivable, billing, or accounting experience preferred.
• Strong understanding of accounting principles.
• Proficiency with Microsoft Excel and accounting software (QuickBooks, Sage, or ERP systems preferred).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional customer service and collections experience is a plus.

• Strong problem-solving abilities.
• Ability to work independently and as part of a team.
• High level of integrity and confidentiality.
• Comfortable communicating with customers regarding account balances and payment issues.
• Adaptable and willing to assist with a variety of accounting and administrative tasks as business needs evolve.