Facilities Coordinator

Cohere Life, Inc.

JOB DESCRIPTION: 12/10/25

Title: Facilities Coordinator

FLSA Status: Non-exempt – Full-time

Reports to: Director, Community Engagement

Location: Two Step Farm - Montgomery, TX

Summary

The Facilities Coordinator for Two Step Farm will actively support the community values, vision, and philosophies, while demonstrating a style of support and organization that allows residents needs to be met with a high level of satisfaction. The Coordinator will provide a warm, welcoming, professional approach when interacting with residents, colleagues and vendors while utilizing their knowledge of landscape and facilities operations. Specifically, the Coordinator will monitor the operational needs of community amenities and common areas to ensure optimal care and function and, as necessary, carry out maintenance and repair functions with assistance from vendors as needed.

The Coordinator is responsible for the day-to-day maintenance operations, and repair of all community spaces in a multi-phase, master-planned development. This hands-on role ensures that common areas, amenities, and infrastructure are maintained to the highest standards. The Coordinator manages vendors, contractors, and service providers, oversees preventive and reactive maintenance, and ensures all facilities operate smoothly, safely, and efficiently across multiple phases of the community.

Scope

• Coordinate and manage vendors, contractors, and service providers to ensure timely and high-quality maintenance and repairs.
• Conduct inspections and assessments to identify maintenance needs, safety concerns, and potential improvements.
• Perform hands-on maintenance and repairs as appropriate, including mechanical, plumbing, and general building systems, while determining when tasks can be handled in-house versus when to engage external contractors.
• Respond to inquiries from community stakeholders regarding facilities maintenance, protocol and concerns.
• Coordinate and monitor facility service, maintenance and renovation projects including pools and water features.
• Assist with scheduling, repairing, maintaining all structures, amenities, lighting, etc. that may fall under the responsibility of the Association.
• Assist with amenity inventories.
• Assist in record keeping of turnover documentation and warranty information from the Developer to the Association.
• Assist with processing facilities related expenses for payment.
• Assist with the preparation of master contract documents, addendums and change orders for landscape and facilities related contracts.
• Ensure collection, tracking and verification that contracted vendors follow insurance requirements.
• Assist with electronic filing of documents in SharePoint and the community website.
• Collaborate with the Community Engagement team to support events, programs, and daily operations in community spaces including event setting up and breakdown.
• Respond promptly to facility-related requests or emergencies from residents or staff.
• Perform basic grounds maintenance, including upkeep of pet waste stations, outdoor furniture, playgrounds, and other outdoor amenities as needed.
• Attend after-hours meetings and events as needed.
• Other responsibilities as assigned.

Attributes

Key attributes for a successful Facilities Technician include, but are not limited to the following capabilities, qualifications, and performance skills:

• Superior customer service skills
• Comfort interacting with and educating homeowners through effective, articulate communication
• Passion for people and ability to engage in authentic, meaningful ways.
• Collaborative; committed to o partnership and teamwork.
• Clear, kind, and concise communicator
• Ability to handle tense interactions with poise and professionalism
• Flexible and adaptable to changing circumstances and priorities.

Knowledge | Experience

• High School diploma or GED required; College coursework and/or skill-based technical training is highly desired.
• Proven experience in facilities maintenance – including plumbing, electrical, commercial HVAC, and appliances.
• Education or experience with landscape management, construction, arboriculture, water management, facilities management, building trades, and swimming pool maintenance is highly desired.
• CPO and EPA Certification a plus
• Ability to communicate effectively with a team of skilled and technically trained consultants and contractors. Fluency in Spanish a plus but not required.
• Ability to work in a team environment and on multiple projects simultaneously.
• Proficient in Microsoft Excel, Word, databases and various project applications.
• Ability to learn new technology systems

Work Environment

• Have the ability to thrive in a collaborative, in-person environment. This position is based in Montgomery, Texas (77316) and requires team members to work on-site.The Facilities Technician should expect to work a flexible schedule, including evenings, weekends, and some holidays.
• Ability to provide one’s own transportation; must have a current drivers’ license and an acceptable driving record.
• May be required to frequently lift and move objects and be on feet for extended periods and be physically able to complete execution of duties. Over 75 lbs. Rare need
• 31 – 75 lbs. Occasional need
• 1 – 30 lbs. Constant need
• Must be willing to work outdoors when needed in various weather conditions.

Operating Principles

In furtherance of our mission team members will:

• Instill a sense of fun and enthusiasm into everything we do.
• Encourage a dynamic collaboration between internal and external stakeholders.
• Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service.
• Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
• Embrace the vision, goals, and aspirations of Cohere.

Job Type: Full-time

Pay: $24 - $26 per hour; up to 40 hours a week

Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Once an adequate number of qualified candidates have been identified, the job posting may be withdrawn or closed.