What are the responsibilities and job description for the Executive Assistant position at Cognita Schools?
Position: Executive Assistant
Location: Remote, must be based in USA in the U.S. Eastern Time Zone.
Employment Type: Part-Time, three days a week
Start Date: May 2026 start date
About Cognita:
Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 90 schools in 21 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 100,000 students Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, "Thrive in a rapidly evolving world".
We now have an exciting opportunity for an experienced Executive Assistant to join our fantastic team.
About The Role
In this role, you will provide high‑quality executive support to the Managing Director, USA, helping ensure seamless coordination across teams and effective communication between the School Support Centre and out two US schools. You will work in a fast‑paced, mission‑driven environment where your organisation, professionalism, and ability to anticipate needs will play a central part in keeping operations running smoothly. As a key member of our community, you will contribute to a culture built on collaboration, resilience, and forward‑thinking.
What You Will Do
You will manage complex diaries, schedule appointments, and coordinate meetings and logistics to maximise efficiency. Your responsibilities include arranging domestic and overseas travel, preparing agendas, producing presentations and reports, taking minutes, and ensuring follow‑up actions are completed. You will manage inbox communications, support documentation workflows, and maintain accurate administrative processes such as expenses and confidential records. You will also liaise with internal stakeholders and external partners to maintain consistent communication and support organisational priorities.
Who You Are
You are an organised, detail‑oriented professional with strong administrative and PA skills. You communicate clearly, remain calm under pressure, and handle competing priorities with confidence. You have excellent knowledge of Microsoft Office, strong interpersonal skills, and the ability to work effectively with senior leaders. Above all, you take initiative, demonstrate accuracy, and bring a growth mindset—collaborating widely, anticipating needs, and striving for excellence in everything you do.
To view the full Role Profile, please click here .
Compensation And Benefits
The full‑time equivalent salary range for this role is $76,300–$90,600, dependent on experience, with the final amount pro rata for three days a week.
Benefits include:
We are deeply committed to diversity, equity, and inclusion throughout our organization. We strive to build a culture in which every colleague feels that they belong, are trusted, and are valued. We welcome applications from candidates of all backgrounds and strongly encourage those from underrepresented groups to apply.
How to Apply:
Complete this application before the closing date: 17th May 2026.
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.
We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.
Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.
Location: Remote, must be based in USA in the U.S. Eastern Time Zone.
Employment Type: Part-Time, three days a week
Start Date: May 2026 start date
About Cognita:
Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 90 schools in 21 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 100,000 students Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, "Thrive in a rapidly evolving world".
We now have an exciting opportunity for an experienced Executive Assistant to join our fantastic team.
About The Role
In this role, you will provide high‑quality executive support to the Managing Director, USA, helping ensure seamless coordination across teams and effective communication between the School Support Centre and out two US schools. You will work in a fast‑paced, mission‑driven environment where your organisation, professionalism, and ability to anticipate needs will play a central part in keeping operations running smoothly. As a key member of our community, you will contribute to a culture built on collaboration, resilience, and forward‑thinking.
What You Will Do
You will manage complex diaries, schedule appointments, and coordinate meetings and logistics to maximise efficiency. Your responsibilities include arranging domestic and overseas travel, preparing agendas, producing presentations and reports, taking minutes, and ensuring follow‑up actions are completed. You will manage inbox communications, support documentation workflows, and maintain accurate administrative processes such as expenses and confidential records. You will also liaise with internal stakeholders and external partners to maintain consistent communication and support organisational priorities.
Who You Are
You are an organised, detail‑oriented professional with strong administrative and PA skills. You communicate clearly, remain calm under pressure, and handle competing priorities with confidence. You have excellent knowledge of Microsoft Office, strong interpersonal skills, and the ability to work effectively with senior leaders. Above all, you take initiative, demonstrate accuracy, and bring a growth mindset—collaborating widely, anticipating needs, and striving for excellence in everything you do.
To view the full Role Profile, please click here .
Compensation And Benefits
The full‑time equivalent salary range for this role is $76,300–$90,600, dependent on experience, with the final amount pro rata for three days a week.
Benefits include:
- 401(k) savings plan - after 12 months’ service.
- Paid Family Leave (PFL) / Short-Term Disability (STD) – state-mandated programs.
- Discount platform – Perkbox.
- PTO: 7 days during the academic year and 10 days in the summer, increasing to 15 days after 3 years of service (pro‑rated for part‑time employees).
- Flu vaccinations.
We are deeply committed to diversity, equity, and inclusion throughout our organization. We strive to build a culture in which every colleague feels that they belong, are trusted, and are valued. We welcome applications from candidates of all backgrounds and strongly encourage those from underrepresented groups to apply.
How to Apply:
Complete this application before the closing date: 17th May 2026.
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.
We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.
Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.
Salary : $76,300 - $90,600