What are the responsibilities and job description for the Bookkeeper / Office Admin - Construction position at Cogent Talent Solutions?
Company Overview
Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision ready. The Bookkeeper / Office Administrator plays a critical role in maintaining financial clarity, tracking performance, and supporting the company’s continued growth.
Role Summary
The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company’s accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.
\nCore Responsibilities
Accounting & Financial Management
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Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
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Record and reconcile daily financial transactions, including:
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Sales
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Purchases
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Receipts
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Retainage
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Payments
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Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
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Prepare regular bank and account reconciliations for audit
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Ensure transactions are properly coded and supported with documentation
Reporting & Analysis
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Prepare and distribute financial reports on a:
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Weekly
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Monthly
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Quarterly
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Annual basis
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Support budgeting and forecasting activities
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Identify discrepancies, trends, or concerns and escalate to management as needed
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Maintain financial data in a clear, organized, and audit-ready format
Compliance & External Coordination
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Coordinate with external partners for:
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Budget preparation
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Weekly Cash Flow Management
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Labor Burden and Overhead Absorption Reporting
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Tax preparation
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Reviews or audits
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Support compliance with local, state, and federal financial regulations
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Maintain documentation required for audits and regulatory reviews
Communication & Administrative Support
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Provide timely financial updates and summaries to management
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Communicate clearly with internal team members regarding financial processes or requirements
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Support general office administrative tasks as needed to maintain smooth operations
Required Qualifications
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Proficiency in ViewPoint/ProContractor
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Proficiency in MS Excel/MS Word/MS Teams/MS Outlook
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Strong understanding of accounting principles and managerial/financial reporting
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High attention to detail with strong organizational skills
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Ability to work independently and manage multiple priorities
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Clear written and verbal communication skills
Preferred Skills
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Experience with managerial accounting concepts
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Ability to explain financial information to non-financial team members in plain language
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Experience supporting small-to-mid-sized business operations
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Experience with customer service communications with regard to A/R collections and A/P Payments.
Salary : $20 - $30