What are the responsibilities and job description for the Event Coordinator position at COGENT Infotech?
Job Title - Event Coordinator
Location - Clearwater, FL (Hybrid-2 days WFH)
Duration -6 months contract
About Us:
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.
Key Job Responsibilities:
- Assist in managing logistics associated with events and trade shows including: retroplanning timeline management, product ordering, event venue research and attendance RSVP management
- Support communication with third-party vendors: production agencies, venues, florists, photographers, A/V companies, entertainment companies, etc.
- Liaise with cross functional teams including Digital, Marketing, Education and Creative to drive project alignment, accuracy and timeliness
- Manage the schedule of all active projects and meet deadlines
- Support communication with the internal team as well as global markets: cascade information and field inquiries
- Create briefs for event invites and production materials as needed
- Support budget ownership: track spending, negotiate vendor costs, open purchase orders, process chargebacks
- Establish tracking processes for international events to identify need gaps
- Assist in creating global guidelines to drive tradeshow and event consistency across all markets
Job Qualifications:
- Prior experience with event planning and logistics required; experience with tradeshow logistics a plus
- Ability to multi-task and manage multiple projects concurrently
- Strict regard for timelines
- Strong interpersonal and effective communication skills
- Proactive, highly organized, and detail-oriented
Equal Opportunity & Inclusion Statement
Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply
Application Process
Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.
Join Us
At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.