Project Coordinator (Commercial Construction)

TITLE: Project Coordinator (exempt / non-union / full time / in-person)  

Reports to: Project Manager / Partner

Position Summary: The Project Coordinator is responsible for learning and assisting with all logistical aspects of CVG’s commercial building projects, including estimating, bidding, responding to RFPs, scheduling, managing subcontractors, and client communication. All project administrative duties are shared and executed by the Project Coordinator under the guidance and direction of the Project Manager. This position works closely with all project team members to develop and maintain client relationships, to complete projects to CVG’s high-quality standards, and to meet overall company objectives.

Do you have a desire to learn about commercial construction? Are you curious what it takes to manage a project from start to finish? Are you looking to get your foot in the door at a rapidly growing company? If so – come join us!

ESSENTIAL DUTIES & RESPONSIBILITIES (not limited to):

Project Coordinator

• Assist in generating, tracking, and completing all administrative requirements necessary to support Project Management.
• Assist with bid process – produce plans, call subcontractors, collect bids, organize bid binders.

• Review and understand plan specifications and documents for overall project knowledge.
• Maintain and organize copies of all bid and RFP documentation.
• Organize and follow up on bid job walks.
• Work with PM to develop scopes of work and schedules.
• Assist in project buyouts.
• Assist in preparing, updating, and distributing OAC meeting notes on a weekly basis for all projects.

• Assist Project Management teams to facilitate permitting and city government coordination for all aspects of projects.
• Assist in processing, tracking, distributing, and managing approved documentation (subcontractor submittals, RFIs, drawings, change orders, project schedule) in collaboration with Project Manager.

• Review subcontractor invoices for contract accuracy, percentage of completion, and proper backup documents.  
• Assist Project Manager with preparation of project invoices.
• Assist in generating and tracking punch list and closeout documents.

• Accurately record time spent on various tasks by job number and tracking number for payroll and job costing.
• Maintain and uphold safety and quality control to CVG’s highest standards.
• Consistently visit jobsites.
• Maintain working knowledge of all systems used or request training.

EDUCATION/EXPERIENCE/QUALIFICATIONS:

• Entry level position for someone seeking to learn the processes involved in commercial construction projects; bachelor’s degree preferred.
• Proficiency with Word, Excel, and Outlook required.
• Strong communication skills (verbal and written).
• Organized with a strong attention to detail and accuracy; excellent follow-through skills.
• Ability to build and foster positive team relationships.
• Maintains a professional environment, demonstrates ethical behavior, and uses good judgement.
• Be adaptable, flexible, and resilient while managing multiple tasks concurrently in a fast-paced environment.
• Valid Driver’s License, valid auto insurance, and reliable transportation.

EXTENSIVE EMPLOYEE BENEFITS PACKAGE:

• Paid Time Off (PTO): Full-time exempt employees begin accruing PTO on the first day of employment. Employees accrue PTO based on length of employment, per an 80-hour pay period. New employees are not eligible to use PTO until they have completed at least 90 days of employment.
• Paid Sick Leave: You will receive 40 hours (5 days) of paid sick leave per year, beginning on your date of hire.
• Holiday Pay: (10) Paid Company Approved Holidays.
• Cell Phone Allowance: $50/month reimbursement for usage of employee-owned cell phone.
• Computer: Company laptop
• Education Reimbursement: CVG encourages continued industry related education and training. With pre-approval, employees will be 100% reimbursed for training outside of the company.
• Retirement Program: Profit-Sharing Plan to help our full-time employees achieve a secure retirement.
• Discretionary Bonuses: You will be eligible to participate in our bonus plan.
• Health Benefits: 100% company-funded Medical, Life, Vision, and dental insurance for employee
• Employee Assistance Program (EAP)
  

OFFICE PERKS:

• Full Gym: Amenities include shower facilities, equipment, free weights, punching bag, TV, etc.
• Fully Stocked Kitchen: daily coffee, breakfast, lunch, snack, and drink options
• EV Chargers
• Pickleball Court
• Bi-weekly company-sponsored lunch
• Frequent happy hours and team events

PHYSICAL DEMANDS & WORK ENVIRONMENT

This job primarily works in an office environment but may occasionally be offsite for errands.

• Prolonged Sitting: Most administrative tasks involve sitting at a desk, working on a computer.
• Repetitive Hand Movements: Frequent use of a keyboard, mouse, and paper handling.
• Visual Strain: Extended screen time for document review, budgeting, and communication.
• Lifting: Frequently lifting office supplies, documents, or small equipment (typically under 20 lbs.).
• Verbal Communication: Frequent phone calls, meetings, and on-site discussions.
• Walking & Standing: Construction site visits may require prolonged standing and walking over uneven terrain.
• Climbing & Bending: Possible need to climb stairs or access different work areas.
• Use of PPE (Personal Protective Equipment): Required if on a jobsite (Hard hat, reflective vests, protective eyeglasses, closed toed shoes, etc.).

This position has an annual salary range of$69,000 - $80,000k. The actual salary offer will be carefully considered based on a wide range of factors, including your skills, qualifications, and experience. The range is subject to change and may be modified in the future.

We are unable to provide Visa Sponsorship for this position now or in the future.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The Company will consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

Salary : $69,000 - $80,000