What are the responsibilities and job description for the Project Coordinator position at University of California - San Francisco Campus and Health?
F_TEP-Campus Employees
Temporary Employment
88238BR
Job Summary
Note: This position will be in-person with some remote flexibility, and this opportunity will be 6 months based on hours employed (16 - 32 hours per week).
The UCSF Memory and Aging Center is seeking a highly organized and detail-oriented Project Coordinator to support key research and outreach initiatives within the Tee Lab. This role will provide critical coordination and administrative support to the ACAD TQA Core, manage data for multiple ongoing projects (MTV, CLAP, ENHANCE), and contribute to the Chinese Outreach program.
The Project Coordinator will be responsible for coordinating training activities and site visits across multiple research locations, managing training documentation and progress tracking, and supporting data quality assurance processes. This includes monitoring scoring procedures, assisting with onboarding new staff, maintaining training resources, and contributing to qualitative data analysis and manuscript preparation.
In addition to research-related duties, the Project Coordinator will support outreach efforts targeting the Chinese-speaking community. This involves tracking outreach metrics, maintaining social media platforms, and providing translation support. The role will also involve general administrative responsibilities, such as report drafting, reimbursement submissions, and participating in periodic lab meetings.
Key Responsibilities:
ACAD TQA Core Support
- Coordinate training and quality assurance efforts across up to 11 sites in New York, California, and Canada.
- Organize site visits for TQA members and facilitate onboarding for new staff.
- Monitor staff training progress, issue training certificates, and maintain updated training materials (manuals, videos, folders).
- Track and review mock scoring videos, compile scoring metrics, and support double scoring implementation across sites.
- Translate study materials and forms into Mandarin and Cantonese.
- Assist with qualitative interview organization, manuscript preparation, and drafting of progress and budget reports.
- Support administrative tasks such as submitting reimbursement requests and attending regular lab meetings via Zoom.
Support for Additional Projects (MTV, CLAP, ENHANCE)
- Assist with data entry and management during periods of lower training activity.
- Maintain and update general lab training materials and organizational systems.
- Provide translation assistance for project-related documents as needed.
Chinese Outreach Program
- Compile and maintain outreach metrics.
- Support the management and updating of Chinese Outreach social media platforms.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
- Bachelor's degree
- Strong administrative skills, including proficiency in organization, scheduling, and document management
Preferred Qualifications
- Near-native fluency in Cantonese, Mandarin, or both - expressive, receptive, reading, and writing skills
- Background or experience in clinical research
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
TEP
Job Code and Payroll Title
004722 BLANK AST 3
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Temporary Employment
Percentage
65%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Flexible
Shift
Days
Shift Length
Variable
Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Further information about the University of California, San Francisco, is available at diversity.ucsf.edu. UCSF seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.