Assistant Bookkeeper/Office Assistant

Reports to: Front Office Supervisor

Employment Status: Full-time

Classification: Non-exempt

Location: Van Nuys, CA - ONSITE

Position Summary:

The Assistant Bookkeeper/Office Assistant is responsible for performing daily financial record-keeping, with a key duty being the collection, preparation and secure mailing of bank deposits. This position will also receive, sort and process incoming mail containing checks and payment documents, accurately entering data, scanning documents, and preparing deposits to streamline client receivables.

Key Responsibilities:

• Mail Handling: Open, sort and extract payments and remittance documents from incoming mail. Pick-up and drop off mail on a daily basis
• Data Entry & Processing: Accurately input payment details and transaction information into specialized systems and software
• Document Scanning: Utilize scanning equipment to digitize checks and other documents for processing and archival
• Deposit Preparation: Prepare daily bank deposit slips by compiling payment data and verifying receipts to ensure accuracy. Bundle cash, checks, and other payment forms for bank run deposit as well as pick-up and drop off mail daily.
• Reconciliation & Reporting: Balance transactions, perform basic reporting and assist with resolving payment discrepancies
• Filing and documentation: Maintain an organized and accurate filing system for all financial records, invoices, and receipts in either physical or electronic format
• Confidentiality: Maintain the highest level of confidentiality when handling sensitive financial information
• Other duties assigned by the department supervisor and/or management team
  
  

Required Skills & Qualifications:

• High level of accuracy and exceptional attention to detail
• High level of integrity and trustworthiness for handling financial documents
• Strong organizational and time management skills with the ability to handle multiple tasks effectively
• Capacity to collaborate effectively with other departments and team members in a secure, team-oriented environment
  
  

Education and Experience/Other:

• High school diploma or equivalent. College degree a plus
• Relevant experience in bookkeeping or accounting
• Has experience in a medical or billing office environment
• Has operating proficiency with Office 365 applications
• Has managed and communicated confidential information
• Can greet people with a friendly and welcoming demeanor
• Other: Must own vehicle with valid CA driver license, current auto insurance in your name, and current registration.
  
  

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• 401(k) plan with matching contributions