Accounts Payable Manager

Accounts Payable Manager

Position Overview

The Accounts Payable Manager is responsible for overseeing the day-to-day accounts payable operations, ensuring the accurate and timely processing of approximately 500 invoices per week. This role manages invoice processing, vendor relationships, payment activity, reconciliations, and AP controls while ensuring compliance with company policies and accounting procedures.

The ideal candidate is a detail-oriented accounting professional with strong experience managing high-volume accounts payable operations, improving processes, and leading or coordinating AP staff.

Key Responsibilities

• Manage the full accounts payable cycle, including receipt, coding, approval, and processing of approximately 500 invoices per week.
• Oversee invoice matching, including purchase orders, receipts, and supporting documentation.
• Ensure invoices are accurately coded to the appropriate general ledger accounts, departments, and cost centers.
• Manage weekly payment processing, including ACH, checks, wires, and other payment methods.
• Review and approve invoices and payment batches in accordance with company policies and internal controls.
• Reconcile vendor statements and resolve discrepancies, duplicate payments, and outstanding invoice issues.
• Maintain strong relationships with vendors and internal stakeholders to resolve payment and billing inquiries.
• Monitor AP aging and ensure invoices are processed and paid in a timely manner.
• Support month-end and year-end close activities, including AP accruals and account reconciliations.
• Maintain accurate vendor records and ensure compliance with W-9 and other required documentation.
• Identify opportunities to improve AP processes, increase efficiency, and strengthen internal controls.
• Develop and maintain AP reporting, metrics, and operational dashboards as needed.
• Lead, train, and mentor accounts payable staff, as applicable.
• Partner with Procurement, Finance, Operations, and other departments to improve invoice approval workflows and payment processes.
• Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 5 years of progressive accounts payable or accounting experience.
• Prior experience managing or supervising a high-volume AP operation.
• Proven experience processing approximately 500 invoices per week or managing a similar high-volume environment.
• Strong understanding of three-way matching, invoice coding, vendor management, payment processing, and account reconciliations.
• Experience with ERP and/or accounts payable automation systems.
• Advanced Excel skills, including pivot tables, lookups, and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.