Court Technician I / II- Clerk of Superior Court (0926)

Nature of Work

Under supervision performs legal work of moderate difficulty recording and documenting court proceedings for hearings of various complexity and duration, processes, and distributes court documents and legal papers; interacts with judicial officials, attorneys, court staff, criminal justice officials, and parties in all types of actions; performs related work as assigned.

Hiring Salary Ranges

Court Technician I: $48,680.32

Court Technician II: $52,236.08

Typical Duties

COURT TECHNICIAN I

• Attends court hearings of various complexity and duration, including but not limited to arraignments, default dissolutions, probate annual accounting, and others as assigned
• Determines, summarizes, and records the points and decisions reached in the course of the proceeding
• Extracts the information collected in the courtroom and prepares a cohesive, understandable Minute Entry
• Accesses, inputs, and maintains data in automated case management system
• Provides a monthly recap of all under-advisements and statistics of hearings attended
• Interprets, explains, and applies specific statutes, code regulations and procedures
• Impanels grand jury and trial juries
• Takes, transcribes, and dockets courtroom dictation
• Processes and distributes official records of formal orders, and other official and legal documents at the direction of the Judge
• Maintains control of case files during Court hearings and assures files are available at the scheduled time
• Updates Court and judges' calendars based on Court orders and coordinates calendars and schedules with Judicial Assistants
• Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
• Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings
• Certifies documents
• Reads information or indictment preceding criminal trials
• Closes out criminal case files which includes reporting felony convictions
• Issues bench warrants; prepares and maintains files
• Performs other duties as assigned
  
  

COURT TECHNICIAN II

• Attends all court hearings and determines, summarizes, and records the points and decision reached in the course of the proceedings
• Prepares multiple documents to carry out the judgment of the court
• Closes out criminal case files
• Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications
• Takes, transcribes, and dockets courtroom dictation, including orders from the court and stipulations and motions from counsel
• Summarizes court proceedings in minute entry form
• Creates, processes, and distributes official records of formal orders and other official and legal Documents at the direction of the Judge
• Maintains control of case files during Court hearings and assures files are available at the scheduled time
• Impanels grand jury and trial juries
• Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
• Provides monthly re-cap of all under-advisements and statistics of hearings attended
• Updates Court and judges' calendars based on Court orders
• Coordinates calendars and schedules with Judicial Assistants
• Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings
• Certifies documents
• Enters and maintains data in automated case management systems
• Reads information or indictment preceding criminal trials
• Issues bench warrants
• Prepares and maintains files
• Assists in the training of court technicians
• Performs other duties as assigned
  
  

Essential functions of this position include but not limited to: sitting in court or at desk for shorthand, data entry, transcription and taking dictation; working with and around other court staff, clerk's staff, attorneys, defendants and the public; dealing with interruptions from co-workers, phones and unscheduled hearings; repetitive motion hand / wrist for data entry and transcription; vision acuity (near / far) for computer and courtroom work; Hearing for courtroom testimony, etc.; touch for shorthand, and computer work.

Minimum Qualifications

COURT TECHNICIAN I

Two years of experience in a business environment or training in business procedures; must have keyboarding skills of 50 words per minute and take dictation at 60 words per minute and/or have experience with digital recording equipment; OR

Associate degree in a related field and two years of experience in a business environment or training in business procedures; must have keyboarding skills of 50 words per minute and take dictation at 60 words per minute and/or have experience with digital recording equipment; OR

Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

COURT TECHNICIAN II

Three years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

ADDITIONAL REQUIREMENTS:

Must be able to type 50 words per minute and/or have experience with digital recording equipment. Must successfully pass background investigation, including fingerprint clearance. May be assigned to an alternate work schedule which includes evenings.

The ideal candidate has previous judicial branch, legal or justice system experience, using specialized case management tools like AJACS, Word templates, and creating meeting summaries. They have a typing speed over 80 wpm with high accuracy, and proficiency with spelling legal terminology in English. An employee who demonstrates proficiency in all required tasks at the end of their first year will be eligible to be automatically promoted to Court Technician II with a 5% increase in salary.

Knowledge, Skills And Abilities

Considerable knowledge of:

• Use of modern office equipment
• Taking and transcribing dictation
  
  

Working Knowledge Of:

• Arizona statutes and Rules of Procedure
• Court and legal terminology and procedures
• Modern office practices, procedures, and equipment
• Legal terminology and business English
• Computer applications
  
  

Ability To:

• Make sound decisions in accordance with regulations, policies, and procedures
• Maintain confidentiality of court matters
• Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment
• Meet deadlines and maintain workflow
• Type accurately
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies, and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing
  
  

COURT TECHNICIAN II

Considerable Knowledge Of:

• Court and legal terminology and procedures
• Modern office practices, procedures, and equipment
• Procedures, guidelines, and statutory requirements that govern the duties of courtroom clerks
  
  

Working Knowledge Of:

• Legal terminology and business English
• Arizona statutes and Rules of Procedure
• Computer applications
  
  

Skill In:

• Use of modern office equipment
• Taking and transcribing dictation
  
  

Ability To:

• Make sound decisions in accordance with regulations, policies, and procedures
• Maintain confidentiality of court matters
• Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment
• Meet deadlines and maintain workflow
• Type accurately
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies, and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing
  
  

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass
  
  

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability
  
  

01

Your responses will be evaluated for spelling and grammar as part of the application review process. Do you have any previous judicial branch, legal or justice system experience? If so, please explain the number of years and type of experience you have.

02

Describe your ability to multitask while listening to a conversation and typing or taking notes.

03

This position has a normal schedule of 8:00 a.m. to 5:00 p.m. Monday through Friday with a one-hour lunch break. There may be occasions where circumstances unexpectedly require court hearings to extend after 5:00 p.m. or interfering with your lunch break. Are you able to work in a position that requires occasional irregular scheduling?

04

Please describe the steps you take to make sure your work is accurate and on time.

Required Question