What are the responsibilities and job description for the Public Service Specialist I-Part-time Receptionist- Juvenile Courts (1025) position at Coconino County, AZ?
Nature of Work
Under supervision performs general office or clerical work of moderate difficulty; performs related work as assigned.
Please note: This is a part-time position, working 20 hours or less.
Typical Duties
- Accepts and processes paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks; and balances cash and receivables drawer.
- Compiles reports and summaries of work
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Processes documents to update and maintain files and records
- Researches records and disburses information
- Processes and distributes confidential and sensitive documents
- Establishes and maintains complex filing systems
- Composes, formats and types routine correspondence, reports and other documents
- Operates and maintains a variety of office equipment
- Performs complex data entry
- May record and document proceedings
- May orient and train other clerical staff
- May coordinate calendars, schedules, meetings, training and travel arrangements
- Maintains account records, cash control, accounts receivable and accounts payable
- May assist other agencies and the public with information forms and other department resources and explaining procedures
- May answer incoming phone calls
- May order, receive and distribute office and program supplies
- Performs related work as assigned
Minimum Qualifications
Three years' experience in performing clerical or administrative work within subject area; OR Associate's degree and two years' experience in performing clerical or administrative work within subject area; OR Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred Qualifications: Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel. Experience in a legal or court environment, demonstrated skill and experience with computer applications
Preferred Qualifications: Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel. Experience in a legal or court environment, demonstrated skill and experience with computer applications
Knowledge, Skills and Abilities:
Knowledge, Skills and Abilities
- Considerable knowledge of:
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
-
Skill in:
- Use of computer systems, Microsoft Suite, and other office machines
- Report preparation
-
Ability to:
- Compose correspondence dealing with technical and complex matters
- Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Prioritize, plan and carry out assignments
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability