What are the responsibilities and job description for the Public Service Specialist- Clerk of Superior Court (0726) position at Coconino County, AZ?
Nature of Work
Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.
Please Note: The position is a Limited Appointment with an end
date of June 30, 2029. This position is 40 hours per week.
Typical Duties
(Illustrative Only)
- Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
- Prepares reports and maintains records
- Receives, sorts, files and retrieves forms, correspondence and documents
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Researches records and disburses information
- Establishes and maintains complex filing systems
- Schedules, gathers materials and prepares agenda for various meetings
- Takes and transcribes minutes of meetings and other proceedings
- Maintains control and assures availability of files and other materials
- Establishes and maintains complex filing systems
- Answers questions requiring knowledge of departmental rules and procedures
- Exercises discretion and judgment on minor administrative decisions
- Processes and distributes confidential and sensitive documents
- May maintain department budget accounting records
- May answer and route incoming phone calls
Minimum Qualifications
Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Knowledge, Skills and Abilities
- Considerable knowledge of:
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
-
Skill in:
- Use of computer systems, Microsoft Suite, and other office machines
- Report preparation
-
Ability to:
- Compose correspondence dealing with technical and complex matters
- Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Prioritize, plan and carry out assignments
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability