FT Payroll/Benefits Technician

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Position Summary: The Payroll/Benefits Technician is responsible for maintaining accurate records in support of the administration of payroll and benefits processing, for performing data entry for new and existing employees in the college’s Human Resources Information System (HRIS), conducting testing of processes in HRIS and documenting procedures, verifying employment, and assisting employees with payroll and benefits related questions.

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

Note: This job posting is open until filled. Applications are reviewed upon receipt. Cochise College requires a post-offer, pre-employment background screening of all employees.

Marketing Statement

Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).

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Duties and Responsibilities:

Duties and Responsibilities: Within the scope of college policies and procedures, this position:

Maintains payroll and benefits data records in the college’s HRIS; enters new employee paperwork, personnel action forms, letters of agreement, and related documents that support payroll and benefits processing and verifying payroll and benefits reports

Conduct routine audits of benefits folders to ensure necessary documentation is present and that data records are accurate in the college’s HRIS; gathers missing documentation from employees

Conducts testing of processes and procedures in the HRIS in collaboration with other department staff and for keeping documentation up to date

Maintains employee benefit and deduction information; enters new employee benefit and deduction forms and ensures accuracy of related payroll processing

Responds to inquiries from outside entities regarding employment status; assists in providing receptionist support to the department, including answering phones, processing new hire reports, and other related duties

Assists in the training of student employee supervisors related to time entry and payroll related forms, collection of timesheets and follows up on incomplete timesheets, and preparation of special projects as required

Performs other duties as assigned

General Expectations:Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

Education and Experience; Knowledge, Skills and Abilities:

Education and Experience Requirements:

Associate’s degree from a regionally accredited institution of higher learning recognized by the US Department of Education

Three years related experience

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

Knowledge of and ability to follow college policies and procedures

Knowledge of employment laws, regulations, and practices

Knowledge of accounting and budgeting principles, practices and methods

Knowledge of integrated administrative systems, preferably Banner

Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications

Skill preparing detailed reports on a timely basis

Skill utilizing standard office equipment

Skill in presenting ideas and concepts orally and in writing

Skill in organization

Skill in leadership and management

Ability to maintain high level of personal integrity and ability to manage sensitive issues while maintaining confidentiality

Ability to maintain accountability, reliability, and ability to perform duties and responsibilities in a discreet manner with a high level of accuracy

Ability to perform mathematical calculations

Ability to work under pressure with frequent interruptions

Ability to work independently, prioritize, follow multiple projects and tasks through to completion, with close attention to detail while contributing to team environment

Ability to work accurately, efficiently, and effectively with all types of data

Ability to relate to a diverse population in a professional and helpful manner, and to maintain composure when faced with difficult situations

Ability to effectively identify and resolve problems and to maintain strict confidentiality related to sensitive information

Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner

Preferred Qualifications:

Experience working with payroll and/or employee benefits in a public education environment

Experience working with an integrated data management system

Work Environment & Physical Requirements:

Work Environment:Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.

Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met

Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important

Reports to: Payroll/Benefits Manager

Pay: $22.17 - $25.27 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $22 - $25