Accounts Receivable and Payable Specialist

The Accounts Receivable and Payable Specialist will assist with the processing and reconciliation of invoices, receipts, payments, and expense records for Cobblestone Fruit and its related entities. The Accounts Receivable and Payable Specialist will work closely with the accounting team and other departments to ensure accuracy, timeliness, and compliance in all receivables and payables. By providing dependable support in daily processes, this position will contribute to efficient accounting operations and positive customer and vendor relationships.

Duties/Responsibilities

• Compile supporting information, generate, and send invoices and statements to customers.
• Record customer payments accurately and reconcile accounts receivable accounts.
• Address and resolve discrepancies between payments and invoices.
• Monitor and follow up on overdue accounts to ensure timely customer payment.
• Respond to customer inquiries and resolve billing and payment discrepancies.
• Build and maintain positive relationships with customers to facilitate prompt payment.
• Review and process Farm Labor Contractor billings in a timely and accurate manner.
• Administer the company credit card program, ensuring all transactions are properly supported with receipts and approved by cardholders.
• Organize, code, and enter invoices for 10 entities, ensuring proper account distribution and approvals.
• Process weekly vendor payments and ad hoc payments as needed, while monitoring due dates to maintain positive vendor relationships.
• Maintain organized filing systems for paid invoices to support document retention and audit readiness.
• Verify that vendor invoices include proper sales tax charges in compliance with regulations.
• Match invoices with purchase orders and other supporting documentation prior to payment.
• Obtain and document required approvals for all payables.
• Review and reconcile vendor statements to resolve outstanding balances or discrepancies.
• Assist with completing credit applications and establishing new vendor accounts as needed.
• Respond promptly to customer or vendor inquiries, payment requests, and internal email communications.
• Support month-end and year-end close processes by reconciling accounts receivable and accounts payable accounts.
• Perform other accounting and administrative duties as assigned to support the accounting team.

Qualifications/Requirements

• Alignment with the Company’s mission, values, and commitment to accuracy, integrity, and service.
• 2 years of hands-on accounts receivable, accounts payable or general accounting experience; experience in a multi-entity or agriculture environment a plus.
• High school diploma or GED required; associate’s degree or college coursework in Accounting, Finance, or Business preferred.
• Proficiency in Microsoft Office applications (Excel, Outlook, Word); familiarity with accounting or ERP systems preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Team-oriented and service-focused attitude, with strong communication and collaboration skills.
• Flexibility to adapt to changing priorities and take on varied assignments as needed.
• Ability to work occasional overtime during peak invoice or reporting cycles.
• Availability to work onsite and in-office in Sanger, CA.

Physical Demands & Abilities

• Ability to sit for extended periods of time, working from a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to sit at a computer for prolonged periods.
• Frequent use of hands and fingers for typing, writing, and handling of office equipment.

Compensation & Benefits

• Competitive compensation commensurate with experience, estimated at $28.00/hour or higher
• Vacation time, sick time, holiday pay
• Medical, dental, and vision coverage
• Voluntary FSA plans
• 401k Plan with company match upon eligibility

Cobblestone Fruit does not accept unsolicited resumes from third-party recruiters, staffing agencies, or other vendors. Resumes submitted without a prior written agreement or request from our Human Resources team will be considered the property of Cobblestone Fruit, and the company will not be responsible for any fees related to such submissions. At this time, we are not seeking external recruiting assistance.

Please note that visa sponsorship is not available for this position.