Project Coordinator

The Project Coordinator supports the Project Manager and site teams in all administrative and operational aspects of construction projects. This position ensures documentation, communication, and project controls flow smoothly between field and office teams. The Project Coordinator plays a critical role in maintaining accuracy across contracts, billing, and compliance while upholding Cobalt’s standards of professionalism, organization, and collaboration.

Key Responsibilities

• Prepare and issues procurement documents, including purchase orders and subcontractor agreements.
• Maintain organized records in Procore including contracts, invoices, insurance, change orders, change events, and lien waivers.
• Assist in subcontractor onboarding and compliance, including collecting signed contracts, insurance certificates, CPR verification, and SDS tracking.
• Support the Project Manager in cost tracking and change management.
• Coordinate communication between Accounting, Project Managers, Superintendents, and external partners.
• Facilitate project setup and closeout activities including O&M manuals, punch lists, and warranty documentation.
• Lead internal meeting coordination including agendas, minutes, and documentation follow-up.
• Uphold and promote Cobalt’s safety and quality standards in all project activities.

Qualifications

• Minimum of 2–4 years of experience in construction coordination, project administration, or related field.
• Strong understanding of construction processes, documentation standards, and project workflows.
• Proficiency in Procore, Docusign, Adobe, Bluebeam, Microsoft Office, and Outlook a plus
• Excellent communication, time management, and organizational skills.
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment.
• OSHA 10 certification required within 90 days of hire.
• Familiarity with lien waivers, billing cycles, and change events preferred.