Office Manager/Bookkeeper

Summary

We are looking for an experienced, problem solver with an understanding of accounting principles and administrative management expertise. This is a great opportunity for someone who is pro-active, organized, and able to thrive in a fast-paced entrepreneurial environment. The ideal candidate is successfully able to multi-task and welcomes the opportunity to support the development of a growing company

Primary Responsibilities

Oversee Accounts Receivable Department

• Manages client accounts
• Oversees cash receipts, coding and posting of receipts

Administrate Accounts Payable Department

• Review all invoices for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Manage vendor accounts including establishing new accounts with credit terms
• Reconcile vendor statements, research and correct discrepancies

Other Accounting Duties

• Compiles and analyzes financial information to prepare entries to book of accounts, such as general ledger accounts, documenting business transactions
• Prepare monthly financial reports into excel spread sheet for analysis
• Monitor compliance with generally accepted accounting principles and company procedures
• Works & provides document to outside accountant and tax service as needed
• Works & provides documentation to bank as needed
• Report to management regarding the finances of establishment

Purchasing Duties

• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers or purchaser
• Maintains office and technology supplies

Human Resource Duties

• Processes weekly company payroll
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements
• Monthly reporting to US Depart of Labor Bureau of Labor Statistics and other agencies as required
• Maintains employee benefits programs and informs employees of benefits
• Posts job openings, interviews and hires new management level employees
• Enforces company policies and maintains Employee Handbook
• Oversees employee review system

IT Duties

• Troubleshoots technology issues and escalates to outside service as necessary
• Manages employee email addresses and website updates

Qualifications

2 years working as a controller or office manager

Bachelor’s Degree required

Experience working in a small or mid-size manufacturing company is strongly desired

Technology savvy with experience selecting and overseeing software & hardware installations

Problem solving skills a must

Ability to innovate and adjust process systems

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Experience:

• Office management: 2 years (Preferred)

Work Location: In person