What are the responsibilities and job description for the Part Time - Staff Accountant / Bookkeeper- Custom Home Builder position at Coastal Luxury Homes LLC?
Position Overview
We are a custom home builder based in Westport, CT seeking a Staff Accountant to take ownership of the financial side of our construction operations. This role is hands-on and critical to keeping our projects financially organized, accurate, and moving forward.
Our accounting Department operates out of Florida.
You’ll be responsible for managing day-to-day accounting, job cost tracking, and ensuring all systems primarily QuickBooks, Google sheets and Bill.com are up to date and aligned with active construction projects. This is a great opportunity for someone who understands both accounting and how construction projects actually run.
Key Responsibilities
Construction Accounting & Job Costing
- Track and manage job costs across multiple custom home projects
- Ensure all expenses are coded correctly to jobs, phases, and cost codes
- Monitor budgets vs. actuals and flag variances to leadership
- Assist with draw schedules and lender reporting
Accounts Payable & Bill Management
- Process vendor invoices through Bill.com
- Maintain accurate approval workflows and payment schedules
- Coordinate with project managers to verify invoices and progress billing
- Manage subcontractor payments and documentation (W-9s, COIs, lien waivers)
QuickBooks Management
- Maintain and update QuickBooks Online on a daily/weekly basis
- Ensure all transactions are properly recorded and categorized
- Sync and manage integration between QuickBooks and Bill.com
Reconciliations & Month-End Close
- Perform monthly bank and credit card reconciliations
- Complete month-end close processes accurately and on time
- Prepare financial reports including P&L by job, cash flow, and balance sheet
- Assist with year-end close and coordination with CPA
Financial Organization & Reporting
- Maintain organized financial records for all projects
- Assist leadership with cost analysis and financial insights
- Help improve processes for better cost control and visibility
Qualifications
- 3 years of accounting experience (construction industry strongly preferred)
- Strong experience with QuickBooks Online and Bill.com
- Understanding of job costing and construction accounting
- Detail-oriented with strong organizational skills
- Ability to manage multiple projects and deadlines at once
- Comfortable working in a fast-paced, hands-on environment
Preferred (But Not Required)
- Experience working with custom home builders or developers
- Familiarity with construction draws and lender requirements
- Experience with project management software (Buildertrend or similar)
Compensation & Benefits
- Competitive salary based on experience
- Opportunity to grow with a high-end custom home builder
- Flexible, team-oriented work environmen
Pay: $18.00 - $24.00 per hour
Benefits:
- Unlimited paid time off
- Work from home
Work Location: Hybrid remote in Cape Coral, FL 33993
Salary : $18 - $24