What are the responsibilities and job description for the Electrical Office Administrator position at Coastal Electric and Solar Inc.?
Overview
We are seeking a dynamic and highly organized Electrical Office Administrator to join our team. This vital role ensures the smooth operation of administrative functions within our electrical division, supporting project managers, technicians, and clients alike. The ideal candidate will possess exceptional office management skills, be detail-oriented, and demonstrate a proactive approach to handling diverse clerical tasks. Your energy and enthusiasm will help drive efficiency and foster positive communication across all levels of the organization.
Duties
- Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth
- Oversee phone systems, ensuring prompt and courteous customer support and internal communication
- Follow up with incoming leads and coordinate scheduling with estimating and dispatch
- Manage incoming communications through phone, email, voicemail, social media, and other platforms.
- Manage customer reviews and business requests received through Google and other online platforms.
- Maintain accurate records through data entry, filing, and document proofreading to support project documentation and client files
- Utilize QuickBooks and CRM for bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
- Coordinate scheduling for meetings, appointments, and project deadlines to optimize office workflow
- Handle confidential information with integrity, ensuring privacy and security at all times
- Support client communication efforts by preparing correspondence, reports, and presentations using Microsoft Office & Google Workspace tools
Experience
- Proven office management or administrative experience in a professional environment, preferably within the electrical or construction industry
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar accounting software
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
- Experience with data entry, clerical duties, and maintaining detailed records accurately
- Exceptional customer service skills with effective phone etiquette and client communication abilities
- Bilingual capabilities are a plus to better serve diverse clients and team members
- Personal assistant or office support experience that demonstrates reliability, time management, and attention to detail
Join us as an Electrical Office Administrator to be an essential part of a vibrant team dedicated to excellence! Your proactive spirit will help streamline operations while providing outstanding support to our clients and colleagues. We value your expertise in office management, technical proficiency, and commitment to confidentiality — all vital ingredients for success in this energetic role.
Pay: $16.00 - $18.00 per hour
Experience:
- office administration: 1 year (Preferred)
Work Location: In person
Salary : $16 - $18