Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional support to staff, clients, and visitors alike. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills. You will manage administrative tasks, coordinate office activities, and serve as the first point of contact for our organization. Your energy and enthusiasm will help foster a productive and welcoming workplace atmosphere.

Duties

• Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy using proper phone etiquette.
• Manage front desk operations, including handling mail, deliveries, and office supplies inventory.
• Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace applications.
• Oversee calendar management and scheduling for meetings, appointments, and events to ensure efficient time management.
• Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to assist with financial record keeping.
• Provide exceptional customer service by assisting clients or patients in person or via phone support in a bilingual capacity if applicable.
• Coordinate office management activities including organizing files, maintaining office equipment, and ensuring a clean and safe working environment.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and basic computer literacy.
• Experience with multi-line phone systems and excellent phone etiquette skills.
• Ability to perform data entry accurately with a high level of typing speed.
• Previous experience in customer service or customer support roles is highly desirable.
• Knowledge of bookkeeping or basic financial management using QuickBooks is a plus.
• Bilingual abilities are preferred to effectively communicate with diverse clients or team members.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously.

Join us as an Office Administrator to be at the heart of our organization’s success! Your proactive approach will help create an organized, welcoming environment where both employees and visitors feel valued. We’re excited to bring your energy and expertise into our vibrant team!

Pay: $17.00 - $18.50 per hour

Benefits:

• Dental insurance

Work Location: In person

Salary : $17 - $19