Freedom of Information Act (FOIA)/Records Specialist

ABOUT US:

CMT Services Inc. is a dynamic and small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients.

Position Title: Freedom of Information Act (FOIA)/Records Specialist

Location:

U.S. Department of Agriculture       

USDA FS Yates

1400 Independence Ave., SW

Washington, DC 20250

Period of Performance:

Start Date: One 1-year base period plus four 1-year option periods

Place of Performance:

Remote with occasional travel (~4 times/year).

Work is virtual unless otherwise directed. In-person meetings, if required.

Position Summary: The Freedom of Information Act (FOIA)/Records Specialist provides Federal records management, FOIA/Privacy Act documentation support, FACA documentation support, information collection support, records workflow support, and compliance-driven documentation support for a Federal correspondence and content management program. This role supports records identification, records requirements, documentation of workflows, records inventories, content organization, and controlled correspondence support. This role supports FOIA/Privacy Act and FACA-related records and documentation activities but does not serve as a Government FOIA decision-maker.

Key Responsibilities:

• Support Federal records management activities, records requirements documentation, records inventories, filing structures, document organization, and records workflow tracking.
• Support documentation of controlled correspondence, FOIA/Privacy Act, FACA, information collections, records management, correspondence policy, and related administrative workflows.
• Support document retrieval, organization, review preparation, tracking, and quality control for records and correspondence-related materials.
• Maintain records-related logs, trackers, status reports, documentation repositories, and version-controlled files.
• Support development and revision of SOPs related to controlled correspondence, correspondence policy, FOIA/Privacy Act, FACA, information collections, and records management.
• Support identification of records-management requirements needed for successful workflow and content-management implementation.
• Coordinate with project staff and Government stakeholders to collect inputs, validate information, and support records-related deliverables.
• Protect sensitive, controlled, Privacy Act, and Government information in accordance with applicable requirements.
• Support transition and knowledge-transfer activities involving records, workflow documentation, and Government-approved data formats.
• Support quality reviews of records-related deliverables before submission.

Required Qualifications:

• Minimum 2 years of experience with Federal correspondence management systems or comparable Federal tasker, case-tracking, records, or content-management systems.
• Experience supporting Federal records management, records workflows, records inventories, document control, or records compliance activities.
• Knowledge of Federal records lifecycle concepts, records organization, records retention support, records disposition support, and documentation control.
• Experience supporting FOIA/Privacy Act documentation, tracking, records collection, response-package preparation, or related information-request support.
• Experience supporting FACA documentation, committee records, meeting documentation, public-facing records, or related compliance documentation, if applicable.
• Experience preparing SOPs, reports, trackers, correspondence, logs, or workflow documentation.
• Strong document organization, quality review, confidentiality, and written communication skills.
• Proficiency with Microsoft Office, SharePoint, and electronic records or document-management tools.
• Ability to manage multiple requests and deadlines accurately.

Education:

• Bachelor's degree in Business Administration, Public Administration, Information Management, Library Science, Records Management, or a related field.

Join Our Team:

At CMT Services, we believe that extraordinary results come from empowering exceptional people. If you're ready to lead innovative projects, solve complex challenges, and contribute to meaningful infrastructure development while advancing your career in a supportive, collaborative environment, we want to hear from you.

Disclaimer: 

By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.