What are the responsibilities and job description for the Assistant to the Division Manager position at CME Associates, Inc.?
Company OverviewCME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.
SummarySupport CME's Drilling Division Manager with calendar management, document and spreadsheet preparation, and ensuring the timely completion of key deliverables. This position requires strong organizational skills, attention to detail, and the ability to create and review complex documents and spreadsheets.
Responsibilities
BenefitsCME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees.
This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.
CME Associates, Inc. is an Affirmative Action Employer.
A New York State Certified Woman Owned Business Enterprise (WBE).
SummarySupport CME's Drilling Division Manager with calendar management, document and spreadsheet preparation, and ensuring the timely completion of key deliverables. This position requires strong organizational skills, attention to detail, and the ability to create and review complex documents and spreadsheets.
Responsibilities
- Maintain and coordinate calendars, including scheduling due dates, meetings, and organizing professional development activities.
- Support the preparation and formatting of reports, proposals, work authorizations, invoices, and spreadsheets using MS Word, Excel, and PDF editing software.
- Proofread, edit, and ensure quality control of client-facing deliverables.
- Develop, organize, and maintain document management systems using SharePoint and OneDrive.
- Assist with contractor and subcontractor pre-qualification documentation and submissions.
- Navigate and utilize various client portals to support the preparation and submission of technical deliverables.
- Track timelines and assist in ensuring deadlines and project milestones are met.
- Provide general administrative support to enhance overall operational effectiveness.
- High school diploma; Associates or Bachelors degree in Business or a related field preferred.
- Proficient with Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and OneDrive.
- Prior experience in an administrative or office support role.
- Familiarity with PDF editing and document management software.
- Excellent interpersonal, organizational, and written communication skills.
- Strong attention to detail and ability to manage confidential information with discretion.
BenefitsCME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees.
This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.
CME Associates, Inc. is an Affirmative Action Employer.
A New York State Certified Woman Owned Business Enterprise (WBE).
Salary : $25 - $32