Operations Administrative Assistant

Clydesdale Logistics, LLC is a fast-growing, family-owned third-party logistics (3PL) company headquartered in Sarasota, Florida. We specialize in FTL, LTL, drayage, and specialized freight transportation across the United States and are actively scaling our internal operations and leadership support team.

We are hiring a 3PL Operations Assistant / Administrative Assistant to support daily freight brokerage operations, assist brokers with administrative logistics tasks, and provide direct executive-level administrative support to company leadership. This role is ideal for someone with experience in logistics, transportation, or office administration who wants long-term growth into an Executive Assistant or Operations support role as the business continues to expand.

Key Responsibilities

Logistics & Broker Assistant Support

• Assist freight brokers with day-to-day administrative and logistics coordination
• Update and maintain Excel spreadsheets for load tracking, reporting, and internal organization
• Enter, update, and audit shipment data in TMS systems (TAI experience preferred)
• Assist with LTL shipment tracking, documentation, and carrier follow-ups
• Track pickups, deliveries, PODs, and BOLs
• Support issue resolution and ensure accurate, timely shipment updates
• Learn brokerage workflows, freight terminology, and operational processes

Administrative & Executive Support

• Provide administrative support
• Assist with ongoing administrative, operational, and organizational tasks
• Organize internal documents, files, and operational systems
• Manage task lists, follow-ups, and internal coordination
• Support internal projects and operational improvements as the company scales

Qualifications

• Experience in logistics, freight brokerage, transportation, or office administration (preferred)
• Prior experience as a broker assistant, logistics coordinator, administrative assistant is a plus
• Strong computer skills, especially Excel, email, and data entry
• Comfortable learning TMS platforms, LTL tracking tools, and logistics software
• Highly organized with strong attention to detail
• Comfortable making and receiving professional phone calls
• Strong multitasking, communication, and time-management skills
• Interest in growing with a fast-growing logistics startup

Schedule & Compensation

• Pay Type: Hourly
• Hourly Rate: $20 - $25 per hour
• Pay Frequency: Paid weekly
• Hours: 40 hours per week
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Work Location: In-office (Sarasota, FL)
• Remote Option: One remote day per week may be considered after consistently meeting performance expectations and operational needs
• Time Off: Major holidays off

Employment Classification

This role is currently structured as an independent contractor (1099) position during an initial engagement period. As business needs evolve, there may be an opportunity to transition this role into a W-2 employee position in the future. Any such transition would be based on mutual agreement, business requirements, and role alignment at that time.

Growth & Future Opportunity

This position is designed for someone seeking long-term professional growth within a 3PL environment. As Clydesdale Logistics continues to scale, responsibilities may expand and future opportunities may become available based on performance, business needs, and mutual alignment.

Why Work at Clydesdale Logistics

• Stable, full-time hourly role with clear structure
• Hands-on exposure to freight brokerage and transportation logistics
• Direct collaboration with executive leadership
• Supportive, fast-growing, family-owned company
• Long-term growth potential as the organization scales

📩 Apply on here or email your resume to:

Valentina@clydesdale3pl.com