Accounts Payable Specialist

CLOVERLAND ELECTRIC COOPERATIVE

ACCOUNTS PAYABLE SPECIALIST

STATUS: NON-UNION, NON-EXEMPT, HOURLY, FULL-TIME

JOB CODE: 33-2411

POSITION FUNCTION/OBJECTIVE

To provide support to the Accounting Department by posting various records and invoices. Responsible for reviewing and processing of accounts payable invoices and entering accounts payable information in IVUE system, coded to proper accounts. Ensure payments to vendors are made in accordance with purchasing policies.

PRINICIPAL DUTIES AND RESPONSIBILITIES

1. Receives and sorts vendor invoices, prepares them for vouching. Assigns the proper account to each item billed and verifies quantity and pricing to system purchase orders and packing slips.
2. Scans, and enters invoices into accounting software and routes to managers for approval.
3. Reviews vendor statements-tracks outstanding invoices.
4. Batches, acquires approvals, prints and prepares weekly check run. Prepares remittance advice and/or ACH direct deposit for mailing.
5. Maintains vendor file. Verifies legitimacy of new vendors, coordinates new vendors with Purchasing Manager. Obtains new vendor 1099 information, maintains certificates of insurance information. Completes tax exempt forms as needed.
6. Reconciles Accounts Payable module to General Ledger each month.
7. Prepares monthly check register for Board of Directors.
8. Completes credit applications for vendors as requested.
9. Processes fuel bills for payment each month.
10. Gathers monthly receipts and processes credit card bills for payment.
11. Annually, prepares 1099 forms and 1096 Form. Submits/mails to IRS by due date.
12. Prepares monthly journal entries as directed.
13. Performs all other accounting duties as directed.

POSITION SPECIFICATIONS

This non-union position is paid hourly and is classified as non-exempt under the provisions of the Fair Labor Standards Act.

EDUCATION AND EXPERIENCE

1. High school diploma or GED required.
2. An associate degree in accounting is preferred.
3. Prior Accounts Payable or Bookkeeping experience is preferred.

KNOWLEDGE, SKILLS AND ABILITIES

1. Background in the basics of accounting principles.
2. Proficient with computers including MS-Office software.
3. Must be proficient with Excel software.
4. Must be a team player with high integrity, good personal habits, regular work attendance, courteous and friendly, and able to work with diverse groups of people.

REPORTING RELATIONSHIPS

1. Reports to: Director of Finance
2. Supervises: None

JOB DESCRIPTION ACKNOWLEDGEMENT

This job description is not intended to be all-inclusive. Job descriptions are subject to modification to reasonably accommodate individuals with disabilities, depending on risk to health and safety of the employee and/or others. The basic requirement of every position is to perform all tasks as assigned. Duties and scope of position may change based on needs of the Cooperative. This job description does not constitute a written or implied contract of employment.

Cloverland Electric Cooperative staff members are required to work in a safe manner and in accordance with the procedures listed in the Cooperative's Safety Manual. Cloverland Electric Cooperative is an equal opportunity provider and employer.

I have received, reviewed and fully understand the job description for Accounts Payable Specialist. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described.