Instructional Program Assistant

Under the supervision of the Dean of Instruction the IPA will be responsible for providing administrative and confidential support to the division office. The IPA performs varied and complex tasks, working without regular supervision. This position provides support and assistance to division programs, faculty, students, business partners, and members of the community. The IPA works closely with divisions and departments across campus to support the work and mission of the college. This description is not intended to cover every aspect of this job. We are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description.

Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities. CPTC values equity and respect. We seek to create an environment of innovation and excellence and focuses on student success, lifelong learning, and social responsibility.

While the full annual salary range for this role is $61,232.04 to $79,872.39, successful candidates are typically hired at the beginning of the salary range (Level E, Step 3) and receive scheduled salary increment increases in accordance with the applicable Collective Bargaining Agreement.

This position is represented by the Clover Park Federation of Classified Employees, Local 4789.

This position will remain open until filled. Candidates who apply prior to July 1, 2026 will be given priority.Duty: Provide administrative support to the division dean office
Tasks include:

• Gather, reconcile and report comprehensive data at the deans direction or request utilizing college databases, student information portals, accrediting/licensing body websites, internal and external documents, and internet searches
• Maintain the division office (Dean) schedule/calendar in coordination with other IPA’s utilizing Microsoft Outlook and the college’s scheduling software (25Live)
• Make travel arrangements, following college policy and utilizing appropriate resources to adhere to local and state laws/policies
• Maintain appropriate confidentiality at all times
• Act as a liaison with other college departments and divisions to support various activities such as curriculum committees, planning in-services, and other events
• Work closely with the office of the Vice President of Instruction
• Attend and actively participate in department, division and other meetings as requested
• Attend professional development opportunities/activities as requested by the Dean
• Build and maintain relationships with instructors, college staff, students, and members of the public and business organizations in a professional, courteous and efficient manner
• Assist students with questions and concerns, including the student concern process, and referring when appropriate
• Other duties as assigned

Duty: Provide administrative support to professional technical programs, faculty and staff
Tasks include:

• Assist faculty with gathering information, identifying and filling out appropriate forms, following college procedures for training, travel, expenses, purchasing supplies, and curriculum modifications
• Coordinate meetings, take meeting minutes, prepare and organize documents for program advisory committee meetings, program reviews, and tenure-track faculty
• Coordinate on/off boarding with faculty including requests for access, keys, equipment, completion of separation checklists, and providing information on relevant college policies and procedures
• Prepare travel forms, route for authorizations and make travel arrangements for faculty
• Organize maintenance and repair for program equipment with outside vendors.
• Coordinate between vendors and faculty for the ordering of required classroom/teaching supplies
• Prepare and process purchase requests
• Other duties as assigned

Duty: Create, process and monitor division office and program reports, contracts and budgets
Tasks include:

• Prepare and process faculty employment/teaching contracts and related hiring forms
• Review, reconcile, and compile monthly budget reports and initiate internal budget revisions as requested, routing documents for proper authorization and signatures
• Work with program faculty and other stakeholders, gather and coordinate program information, build edit, troubleshoot and prepare quarterly course schedules, college catalog information, and fee lists for the dean’s approval
• Coordinate with faculty to gather and prepare program licensure/accreditation information
• Other duties as assigned

• Associate’s Degree with two years of full-time clerical/administrative work experience in a professional office environment or educational setting OR High School Diploma with four years of full-time clerical/administrative work experience in a professional office environment or educational setting
• Competency using Microsoft Office Suite, including Word, Excel, and Outlook
• Experience preparing and tracking purchase requisitions and providing budget summaries
• Ability to adapt to a high-volume and fast paced work environment
• The ability to contribute to the college’s commitment to diversity by fostering a climate of multicultural understanding and appreciation

• Bachelor’s degree
• More than two years of full-time clerical/administrative work experience in a professional office environment or educational setting
• Experience supporting an administrative office within an educational setting
• Experience supporting project managers and project implementation
• Experience supporting community volunteer advisory boards

Application Instructions

• Complete application
• Attach your CTC certifications and/or industry-recognized credentials
• Upload a resume and cover letter describing your skills and experience
• Complete Supplemental Questions

All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks, including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the specific position.

Should you have any difficulties uploading your documents, don't hesitate to contactNeoGovTechnical Support at 1-855-524-5627, Mon-Fri 6:00 AM to 6:00 PM Pacific Time

Supplemental Information

At this time, Clover Park Technical College is not sponsoring H1-B Visas.

Land Acknowledgement Statement 

We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup, Steilacoom, Nisqually, and Squax in Island tribes and bands, and we honor and thank the traditional caretakers of this land.We value the tribes in our community, and the impact that they continue to make on our college to this day.For more information about CPTC's commitment to indigenous tribes, please visithttp://www.cptc.edu/diversity

Why Work at Clover Park Technical College?

At Clover Park Technical College, we are proud to be part of Washington State's Community and Technical College system, supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals, families, and communities by providing accessible, high-quality education and training.

Working here means being part of a team that empowers students to develop their skills and talents, preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed.As an employee,you’ll have opportunities to participate in college events, clubs, and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience, ensuring that both students and staff continue to grow and thrive.

Our History

Clover Park Technical College is located in Lakewood, Washington. Our college has a rich history of professional and technical education dating back to the 1940s, when Clover Park School Districtestablisheda War Production program, training civilians as auto mechanics,aircraft-service mechanics, ship-fitters,weldersand blueprint readers. Now, CPTC offers more than forty programs in Aerospace, Advanced Manufacturing, Health Sciences, Human Services, Business, Hospitality, Science Technology, Engineering, Transportation and Trades.CPTC has two campuses: Our main campus is located in Lakewood, WA and our South Hill Campus is located in Puyallup, WA.Learn more about Clover Park Technical College by visitingAbout CPTC.Jeanne Clery StatementNotice of Availability of Annual Security Report:

Jeanne Clery Statement 

Notice of Availability of Annual Security Report: Clover Park Technical College's Annual Security Report is available online athttp://www.cptc.edu/risk/safety/security. 

Equal Opportunity Employer

Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all position without regard to race, color, creed, religion, age, marital status, national origin, sex, sexual orientation, disability, genetic information or status as a disabled veteran or Vietnam-era veteran.

Non Discrimination Statement

Clover Park Technical College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For inquiries, please contact:

• Title IX Coordinator: James Neblett, Associate Vice President for Human Resources & Culture| 253-589-5533 | james.neblett@cptc.edu
• Section 504/Disability Coordinator: Sarah Addington, Manager of Student Disability Services | 253-589-5755 | sarah.addington@cptc.edu