What are the responsibilities and job description for the Assistant Property Manager position at CloudHQ LLC?
Description
Who We Are
Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and São Paulo, and we anticipate exponential growth over the next several years both in the US and abroad. Our company’s reach is expanded through our affiliate companies – Cloud Capital, Dalian Development, and WindHQ.
What The Role Entails
The Assistant Property Manager (APM) is part of the Operations Team within CloudHQ. The APM shall work closely with the Operations Management, Legal and Accounting Teams in the day-to-day operations of a large-scale data center, while ensuring that the highest levels of service are maintained.
The APM should have a background in Real Estate Management, proficient administrative skills and accounting acumen. This position will report to the Property Manager.
What You Will Get To Do
- Purchase Orders: Review, process, route for approval and close out
- Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution of any issues
- Tax Exempt filings: Sales & Use and Fuel
- Certificates of Insurance (COI): Maintain and ensure all Vendor and Tenant COI’s are current and in place
- Contract Administration: Draft templated agreements, maintain and ensure all contracts are current and in place and contract log is updated
- Lease Administration: Ensure all contractual obligations are met
- Non-Disclosure Agreements (NDA): Maintain and ensure all Vendor and Tenant NDA’s are current and in place
- Service Notices: Send and close out notices for upcoming work at site
- Service Requests: Acknowledge, assign, update and close out all tenant requests
- Organize and file facility related documents
- Conduct routine property inspections to prevent and identify problems and exposures
- Order office supplies and maintain office equipment, ability to lift up to 25lbs
- Prepare and submit monthly reports for review and approval
- Attend vendor reviews and client meetings. Maintain meeting minutes and record action items.
- Other duties as required
- Local travel required
Requirements
What You Will Bring to The Role
- Expertise in popular Microsoft office suite applications (e.g. Excel, Word, Outlook)
- Familiarity with Accounting software applications and preventative maintenance ticketing system (e.g. Yardi)
- Highly developed organizational abilities with demonstrated success in balancing multiple priorities while maintaining precise attention to detail
- Proactive follow-up abilities to ensure timely completion of tasks
- Outstanding written and verbal communication skills and command of the English language
- Ability to maintain excellent vendor and tenant relationships
- Actively solicit feedback to ensure all responsibilities, activities and deliverables meet expectations
- Ability and willingness to respond to emails and phone calls after hours in the event of an emergency
Our Ideal Candidate Will Also Possess
- Two (2 ) years’ experience in the Property Management industry in an administrative position (i.e. Property Administrator or Tenant Service Coordinator role)
- Bachelor’s degree preferred, not required
What We Offer
CloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team.
Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization.
Equal Employment Opportunity
CloudHQ is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.