Recruiting Coordinator

Overview: 

• Location: Troy, NY (hybrid - 3 days/wk onsite)
• Salary: $55,000 to $65,000/yr

We are seeking an experienced and highly organized Recruiting Coordinator to support the daily operations of our talent acquisition team. This role plays a critical part in ensuring recruiting workflows, candidate data, onboarding activities, interview coordination, and ATS management are executed accurately and efficiently.


The ideal candidate thrives in a fast-paced staffing environment, demonstrates strong attention to detail, and can effectively partner with recruiters, leadership, HR, account managers, and clients throughout the recruitment lifecycle.

Key Responsibilities: 

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and clients.  
• Perform quality assurance reviews of candidate profiles, submissions, and recruiting documentation.  
• Maintain accurate and up-to-date candidate records within the Bullhorn ATS/CRM, ensuring compliance and data integrity.  
• Support Talent Management reporting by tracking recruiting metrics, pipeline activity, and operational data.  
• Partner closely with Recruiting leadership, recruiters, HR, and account managers to ensure adherence to recruitment processes and service delivery expectations.  
• Create, update, and manage job postings within Bullhorn ATS, ensuring job description accuracy and consistency.  
• Complete client-required employment and government-related documentation, coordinating directly with candidates and recruiters as needed.  
• Manage pre-onboarding activities, including offer package distribution and onboarding workflow support through Bullhorn Onboarding.  
• Assist with offboarding activities and employee record maintenance as needed.  

Mandatory Qualifications: 

• 4 – 7 years of experience in recruiting coordination, talent acquisition operations, HR administration, or staffing support roles.  
• 2  years experience within ATS/CRM platforms, preferably Bullhorn ATS/CRM.  
• Experience supporting onboarding and offboarding processes.  
• 3  years experience with Microsoft 365 productivity tools Office Suite, including Outlook, Teams, OneDrive, SharePoint, Word and Excel.  
• Excellent organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.  
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.  
• High attention to detail with a strong sense of accountability and follow-through.  
• Ability to work independently, prioritize effectively, and proactively resolve operational issues.  
• Comfort using generative AI tools (ChatGPT, Claude, or similar) in day-to-day work, with sound judgment about when AI output needs human verification or escalation. 

Preferred Qualifications: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent professional experience.  
• Previous experience working within a staffing agency or recruiting firm environment.  
• Experience supporting public sector clients or familiarity with New York State hiring and compliance processes.  
• Experience with onboarding platforms.  
• Experience with Paycom HRIS 
• Experience using AI tools specifically in recruiting workflows, candidate QC, job description drafting, resume analysis, including familiarity with prompt construction and validation against source materials.