Executive Assistant

CloseUp Crew Productions / The WhereHouse Studio — Burbank, CA

Part-time: 20–25 hours/week | Hybrid In-Studio & Remote

We’re a small, creative team in Burbank looking for an Executive Assistant who thrives on both artistry and organization. At The WhereHouse and CloseUp Crew Productions, every day is a mix of creative energy, collaboration, and community. If you love bringing structure to ideas, supporting creative operations, and helping artists and projects flow smoothly — we’d love to meet you.

The WhereHouse and CloseUp Crew Productions are creative studios in the heart of Burbank — a home for actors, photographers, and artists to create, collaborate, and thrive. We’re a close-knit, artist-focused team that values kindness, authenticity, and creativity. Our mission is to make every person who walks through our doors feel seen, supported, and inspired.

We’re looking for a proactive, detail-oriented, and marketing-savvy Executive Assistant to help keep our operations, communications, and creative projects running smoothly. This part-time role blends administration, marketing coordination, and community engagement — ideal for someone who enjoys both organization and artistry, and wants to contribute meaningfully to a growing creative space.

• Assist the owner with scheduling, organization, and project coordination
• Keep projects on track — turning ideas into actionable systems and follow-through
• Maintain awareness of all aspects of the business (self-tape studio, photography, and rentals) and step in when needed

• Help design and manage systems that strengthen client relationships and community engagement
• Support the development and coordination of studio programs and creative initiatives
• Track participation and results to support continued growth
• Gather feedback, analyze engagement, and suggest creative improvements

• Plan and manage social media and content marketing campaigns
• Gather and organize photo/video assets from shoots and events
• Use AI and digital tools (ChatGPT, Canva, CapCut, etc.) to create content that reflects our brand voice
• Design and send bi-monthly email campaigns highlighting studio updates and community spotlights
• Monitor performance metrics and engagement to guide future campaigns

• Collaborate with the Owner and Studio Manager to align communications and schedules
• Represent the studio with warmth and professionalism when interacting with clients and collaborators

• Excellent organizational and communication skills
• Experience in marketing coordination, content creation, or arts administration
• Comfortable using digital and AI tools for creative production and workflow
• Proactive problem-solver who thrives in a fast-paced, creative environment
• Flexible, reliable, and self-directed — able to manage multiple projects gracefully
• A warm, professional demeanor that aligns with our studio’s values.

• Part-time: Approximately 20–25 hours per week
• Hybrid: Remote work plus some in-studio time in Burbank
• Compensation: Commensurate with experience

Please send your resume and a short note about why this role speaks to you to closeupcrewla@gmail.com

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• We’re excited to meet someone who’s as passionate about creativity, community, and organization as we are.