REPORTS TO:                               Principal, Process Coordinator, and/or Guidance Counselor

CLASSIFICATION:                         Classified

FLSA STATUS:                              Non-Exempt

TERMS OF EMPLOYMENT:              Salary and work year as reviewed and established annually by the Board of Education

EVALUATION:                               Performance of this position will be evaluated regularly in accordance with the Board’s policy on the evaluation of classified staff.

JOB SUMMARY

To provide assistance with duties associated with student enrollment, maintaining student files, management of office responsibilities, and assisting with the duties encumbered by the building guidance counselor and principal.  The work requires computer skills and demonstrated abilities in PC business software, various types of record keeping, working with students, staff and public, and working with financial records.  

2025-2026 CCR3 Salary Schedule and Calendar

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual holding this position and additional duties may be assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

NOTE:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Professional Responsibilities

1. Maintains all levels of confidentiality according to state and federal law, and district policies and procedures.
2. Remains proficient in technology to include computers, copiers, and facsimile.
3. Receives phone calls and makes referrals in a professional and courteous manner.
4. Receives, sorts, and distributes mail and other documents for the building.
5. Receives students, parents, and all others in a pleasant and courteous manner.
6. Receives, unpacks, and verifies incoming shipment of materials
7. Types a variety of materials such as letters, reports, memos, monthly information, and, if applicable, student records, in a professional manner.
8. Maintains building services through a flexible work schedule as directed by the principal.
9. Maintains information for student attendance and makes accurate, timely reports in accordance with district procedure.
10. Schedules appointments and maintains a department calendar.
11. Assists other school personnel and performs various other duties as assigned by the principal, or if applicable, guidance counselor.

Responsibilities to the Process Coordinator

1. Processes all discipline referrals.
2. Send all discipline correspondence to parents/guardians every day.
3. Maintains discipline files in a complete, orderly manner in accordance with building and district procedure.
4. Collect and deliver all homework for students on suspension and/or alternative education programs as needed.
5. Updates and maintains student and staff handbooks in coordination with building principal.

Responsibilities to the Guidance Counselor (if applicable)

1. Enroll, register, and assist with the orientation of new students.
2. Maintains student enrollment in PowerSchool.
3. Provides PowerSchool reports to supervisors as directed.
4. Ensure building and district procedures are followed for receiving, maintaining, and transferring of student permanent records.
5. Prepares and distributes copies and other instructional materials as needed. 
6. Assists with processing district testing materials.
7. Assists with special activities and/or events.

SUPERVISORY RESPONSIBILITIES

None

ATTENDANCE

        Regular and consistent attendance is an essential function of this position. 

QUALIFICATION REQUIREMENTS:  The individual must be able to perform each essential job duty and responsibility satisfactorily.  The following requirements are representative of the knowledge, skills, and/or abilities needed to perform the job at a fully acceptable level.