Senior Procurement Manager

Senior Procurement Manager

About the Role

We are launching a new Procurement Operations capability, and this position will play a key role in building efficient, scalable procure-to-pay processes from the ground up. You’ll take ownership of the overall P2P structure while also handling the day-to-day execution needed to support a fast-growing biotech company.

This role blends strategy with hands-on work. You’ll act as a key partner across teams, managing procurement activities, ensuring compliance, optimizing systems and workflows, and directly supporting core tasks like supplier onboarding, purchase order management, and invoice processing.

This is a contract position with the possibility of becoming full-time depending on performance and company needs.

Key Responsibilities

Responsibilities include, but are not limited to:

Vendor Onboarding

• Gather required supplier information and documentation
• Perform due diligence checks (including SOX and GxP/cGMP when relevant)
• Manage vendor setup and maintain accurate records within NetSuite
• Serve as the main contact for vendors during onboarding, addressing questions and ensuring documentation is completed

Purchase Orders & Invoice Management

• Act as a central point of contact for PO creation, routing, and process support
• Generate POs based on finalized contracts, vendor details, and correct coding
• Review completeness and route for approvals prior to issuance
• Share PO details with internal stakeholders
• Assist with PO revisions, funding updates, and adjustments
• Advise teams on procurement procedures and workflows
• Collaborate with internal partners to resolve PO and invoice discrepancies
• Work with vendors to correct errors such as missing information or mismatches
• Help ensure invoices are processed efficiently with proper documentation and accurate POs
• Track invoice and payment status, escalating delays when necessary
• Maintain organized, audit-ready documentation for all transactions

Reporting & Analytics

• Develop and manage KPI dashboards tracking procurement metrics, cycle times, and spend
• Introduce automated alerts (e.g., PO utilization thresholds) and workflow improvements
• Deliver insights to leadership to support ongoing process optimization

Process, Policy & Systems

• Contribute to procurement SOPs and best practices
• Identify opportunities to streamline and standardize operations
• Ensure adherence to internal controls, company policies, and regulatory standards
• Partner with IT, Finance, and Legal on system upgrades and enhancements

Supplier Management

• Handle escalations related to vendor invoicing issues
• Coordinate with vendors, stakeholders, and Finance to resolve concerns promptly
• Support vendor performance monitoring, qualification, and risk management initiatives

Qualifications & Skills

• 5 years of experience in procurement, finance operations, supply chain, or a related function within biotech or pharma
• Practical experience with ERP and procurement platforms
• Strong understanding of the full procurement lifecycle (onboarding through invoicing)
• Proven experience managing vendor onboarding, PO processes, and invoice workflows
• Highly organized with strong time management skills and ability to meet deadlines
• Skilled at collaborating across departments and managing stakeholder relationships
• Detail-oriented with a proactive, solution-focused mindset
• Strong communication and cross-functional collaboration abilities

Preferred Qualifications

• Experience in regulated environments such as biotech or pharmaceuticals
• Knowledge of SOX, GxP, or cGMP standards and compliance practices
• Procurement certifications (e.g., CPSM, CPSD, CSCP)
• Experience building or improving procurement functions and systems
• Familiarity with category management across direct and indirect spend
• Experience with reporting tools, KPI tracking, and workflow automation
• Strong analytical capabilities with the ability to identify inefficiencies and recommend improvements