What are the responsibilities and job description for the Proposal & Strategic Communications Specialist position at ClientMind Recruiting Inc.?
Our Client is a trusted leader in delivering high-quality construction services with a commitment to excellence, integrity, and collaboration.
The Proposal & Strategic Communications Specialist plays a key role in supporting Construction’s growth, visibility, and operational alignment. This position combines proposal development, strategic communication, and interdepartmental collaboration to help the company effectively pursue new business, promote its achievements, and communicate its mission internally and externally. The ideal candidate is a skilled writer and project coordinator who thrives in a fast-paced environment, understands the construction industry and/or federal contracting dynamics, and can translate complex project information into clear, compelling narratives that strengthen the brand and business pursuits.
Responsibilities
- Proposal & Pursuit Management
- Lead the development of Sources Sought notice responses, RFP/RFQ submissions, statements of qualifications, and interview presentations for public and private sector opportunities.
- Collaborate with estimators, project managers, and executives to gather project details, resumes, and technical content.
- Ensure submissions are compliant, on-brand, and delivered by deadline.
- Maintain a pipeline of active pursuits and track outcomes to inform future strategies.
- Strategic Communications
- Develop and deliver clear, consistent internal and external communications in alignment with company values and strategic goals.
- Support executive messaging and company-wide communication initiatives led by the COO and leadership team.
- Manage updates to company collateral, corporate resumes, project narratives, etc. to ensure consistent branding and tone.
- Marketing & Branding Support
- Collaborate with design resources to produce visually engaging proposals, presentations, and promotional materials.
- Curate and maintain a content library including staff bios, project sheets, case studies, and photography.
- Interdepartmental Support & Collaboration
- Partner with departments such as Operations, Human Resources, and Safety to prepare reports, internal memos, and presentation materials.
- Help align messaging and materials across departments to maintain consistency and professionalism.
- Serve as a communications liaison between leadership and staff for key announcements and initiatives.
Qualifications
- Education:
- Bachelor’s degree in Communications, Marketing, English, Journalism, or a related field.
- Experience:
- A Minimum of Three (3) years of experience in proposal writing, communications, or marketing, preferably in the construction, architecture, or engineering industries.
- Demonstrated ability to coordinate complex projects under tight deadlines.
- Experience supporting multiple departments or executives is highly valued.
Required Skills
- Exceptional writing, editing, and storytelling skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite and Adobe Creative Suite and/or other design software.
- Working knowledge of CRM, (Salesforce), or pursuit tracking systems is a plus.
- Ability to collaborate across teams and communicate effectively with all levels of the organization.
- Understanding of construction terminology, project delivery methods, and client procurement processes preferred.