What are the responsibilities and job description for the Sales Assistant at a Trading Company position at Client Company of iiicareer / interesse international inc.?
General Position Summary:
This position performs administrative tasks related to trading, such as product logistics and paperwork coordination.
Job Description
BUSINESS ADMINISTRATION
1 Prepares sales and purchase contracts.
2 Tracks merchandise statuses of pre-shipment.
3 Arranges shipments and informs to all concerned party
4 Obtains, prepares, and/or processes required shipping documents.
5 Develops delivery order instruction (DOI) and title transfer instruction.
6 Arranges logistics and custom clearance.
7 Develops invoices, debit notes and credit notes as necessary.
8 Updates inventory status.
9 Updates payment schedule.
10 Prepares/checks documents for payment.
11 Opens/receives Letter of Credit.
12 Collects account receivable.
13 Updates Accounts Receivable Trade, Accounts Payable Trade and Miscellaneous lists.
14 Inputs information into the Company's system correctly.
15 Enters information to update reports such as monthly shipment/inventory report, monthly invoice summary, and monthly number of contracts.
16 Sends/receives/files documents.
17 Updates unarrived inventory status.
18 Submits marine insurance as necessary.
19 Prepares documents for audit.
20 Monitors E-credit balance and alerts Sales reps if necessary.
Skills, Knowledge, Abilities etc.
Accuracy, Attention to Detail, Clerical, Communication-reading/writing/speaking, Customer Service, Dependability/Reliability, Flexibility/Adaptability, Inventory Control, Multi-Tasking, Order Processing, Team Participation, Time Management, Vender Relations
Expectations:
- Seeks constant improvement, more efficient and less expensive ways and means in work processes.
- Performs special projects and other miscellaneous duties as assigned by manager and other senior management.
- Supports departmental works if other employees are absent. May support other department if required.
- Maintains high ethical standards in the work place.
- Reports all irregular issues and problems to supervisor and works to resolve those issues.
- Maintains good communication with other staff & outside contacts.
- Complies with all company policies and procedures.
- Responsible for maintaining a clean and safe working area.
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- Associate (Required)
Experience:
- Logistics: 1 year (Preferred)
- Administrative Assistant: 3 years (Required)
Language:
- English (Required)
Ability to Commute:
- Fort Lee, NJ 07024 (Required)
Ability to Relocate:
- Fort Lee, NJ 07024: Relocate before starting work (Required)
Work Location: Hybrid remote in Fort Lee, NJ 07024
Salary : $50,000 - $55,000