Retention Specialist - Delray Beach (Temp/part-time)

We are seeking a Temporary Part-Time Official Records Specialist II to support our Records Management team at the Delray Beach Courthouse!

This role focuses heavily on records retention and plays an important part in ensuring that civil and criminal case files are accurate, complete, and maintained in accordance with state and local laws. Your work will directly support the integrity, accessibility, and long-term preservation of official court records.

This temporary, part-time position is ideal for someone who enjoys detailed, structured tasks and is looking for a reliable way to supplement their income through steady, project-based work.

Hours: 24 hours per work week

Schedule: Three 8 hour workdays, any day of their choosing.

Location: 200 W. Atlantic Ave, Delray Beach 33444

• This position requires up to five days of mandatory onsite training which is conducted at the main courthouse (205 N. Dixie Hwy, West Palm Beach, FL 33401).

Examples of Essential Functions

• Review civil, criminal cases for accuracy and completeness.
• Identify cases eligible for retention based on statutory guidelines.
• Assist with retention projects, including sorting, labeling, and organizing boxes.
• Track progress of assigned retention reports.
• Apply state and local retention laws, court rules, and internal policies.
• Report on any concerns to supervisor.
• Communicate with management regarding missing documents, required corrections or retention status.
• Provide update on project progress and workload needs.
• Collaborate with other departments to ensure timely completion of retention reports/tasks.
• Offer guidance on retention procedures and best practices.
• Maintain orderly workspace and organized file flow.
• Prioritize tasks to meet deadlines and project timelines.

Typical Qualifications

High school diploma (or GED), supplemented by three (3) years of general work experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience. Once qualified, deputization may be required to perform the assigned functions. Ability to lift file boxes weighing up to 40 pounds.

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.

Note: Postings may be cancelled or closed at any time based on business needs. Applicants who have applied will be notified of cancellations. Applications will be reviewed on a rolling basis and therefore the position may close before the posted date.