What are the responsibilities and job description for the Payment Specialist, Senior - Payables position at Clerk of the Circuit Court & Comptroller, Palm Beach County?
Description
If you’re someone who enjoys digging into details, ensuring accuracy, and keeping financial operations running smoothly, this role might be a great fit for you! The Senior Payment Specialist plays a key role in coordinating and performing both routine and complex payment processing for the Palm Beach County Board of County Commissioners within the Payables department of the Clerk’s office.
The Senior Payment Specialist has advanced knowledge of accounts payable functions to record and post transactions, balance daily and weekly activity, research unusual items, and resolve discrepancies with confidence. This role also involves reviewing processed work for accuracy, supporting pre-auditing and administrative accounting tasks, and ensuring timely payments.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
Possesses and maintains current technical knowledge and expertise on how to audit and process all County payments and payment types within the Payables Department; processes the more complex payment requests and payment types that require the highest degree of technical skill.
Prepares documents received, audits and corrects any adjustments, if necessary; processes corrections, cancellations, manual checks, etc. in accordance with policy and governing authorities.
Utilizes various automated business management systems in processing and submitting payment actions such as auto generated reports and interfaces.
Communicates with various County departments and County vendors regarding payment processing and workflow related issues; responds to inquiries concerning records and assigned accounts; provides resolution to ensure timely and prompt payment processing.
Skilled at conducting analysis and troubleshooting of process and system related issues; provides input and guidance on problem resolution.
Assists with the prioritization and monitoring of staff activities; provides proper training and guidance to staff in accurately and efficiently performing assigned tasks.
Assists with preparing and updating of procedures; provides recommendations to management for modifications to existing policies or procedures, or implementation of new policies and procedures to enhance accuracy and efficiency.
Assists management with training updates, testing, research and resolution of complex issues while taking corrective action as needed.
Comfortable with leveraging technology to maximize the efficiency, consistency, and accuracy of departmental business process workflows, and to help implement business process improvement; participates in the testing, development, and improvement of business process systems.
Assists with supporting the Wells Fargo Payment Manager Program processes and requirements.
Helps maintain metrics and work-flow analysis; maintains and updates assigned department logs, records, lists, and accounts.
Demonstrates critical thinking and applies principles of sound logic; identifies and defines problems, obtains empirical evidence, and draws valid conclusions.
Serves as a backup to the Financial Coordinator to ensure appropriate distribution of workload amongst staff within assigned functional area; helps monitor staff productivity, accuracy, and efficiency.
Assists Financial Coordinator and management with helping identify knowledge and performance-based deficiencies with staff; develops recommended action and training plans; presents to management for consideration and approval.
Typical Qualifications
Associate's degree required.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
Five (5) years of recent and relevant work experience is required as follows: two (2) years of direct work experience and three (3) years of supplemental work experience is required as follows: demonstrated initiative and independent judgment in researching and reporting on accounting discrepancies and resolving client/customer issues with minimal supervisory review.
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View benefits information.
If you’re someone who enjoys digging into details, ensuring accuracy, and keeping financial operations running smoothly, this role might be a great fit for you! The Senior Payment Specialist plays a key role in coordinating and performing both routine and complex payment processing for the Palm Beach County Board of County Commissioners within the Payables department of the Clerk’s office.
The Senior Payment Specialist has advanced knowledge of accounts payable functions to record and post transactions, balance daily and weekly activity, research unusual items, and resolve discrepancies with confidence. This role also involves reviewing processed work for accuracy, supporting pre-auditing and administrative accounting tasks, and ensuring timely payments.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
- Work with a purpose
- Give back to the community
- Be part of a family
- Build your skills
- Pursue career advancement opportunities
- Reach your professional and personal goals
Possesses and maintains current technical knowledge and expertise on how to audit and process all County payments and payment types within the Payables Department; processes the more complex payment requests and payment types that require the highest degree of technical skill.
Prepares documents received, audits and corrects any adjustments, if necessary; processes corrections, cancellations, manual checks, etc. in accordance with policy and governing authorities.
Utilizes various automated business management systems in processing and submitting payment actions such as auto generated reports and interfaces.
Communicates with various County departments and County vendors regarding payment processing and workflow related issues; responds to inquiries concerning records and assigned accounts; provides resolution to ensure timely and prompt payment processing.
Skilled at conducting analysis and troubleshooting of process and system related issues; provides input and guidance on problem resolution.
Assists with the prioritization and monitoring of staff activities; provides proper training and guidance to staff in accurately and efficiently performing assigned tasks.
Assists with preparing and updating of procedures; provides recommendations to management for modifications to existing policies or procedures, or implementation of new policies and procedures to enhance accuracy and efficiency.
Assists management with training updates, testing, research and resolution of complex issues while taking corrective action as needed.
Comfortable with leveraging technology to maximize the efficiency, consistency, and accuracy of departmental business process workflows, and to help implement business process improvement; participates in the testing, development, and improvement of business process systems.
Assists with supporting the Wells Fargo Payment Manager Program processes and requirements.
Helps maintain metrics and work-flow analysis; maintains and updates assigned department logs, records, lists, and accounts.
Demonstrates critical thinking and applies principles of sound logic; identifies and defines problems, obtains empirical evidence, and draws valid conclusions.
Serves as a backup to the Financial Coordinator to ensure appropriate distribution of workload amongst staff within assigned functional area; helps monitor staff productivity, accuracy, and efficiency.
Assists Financial Coordinator and management with helping identify knowledge and performance-based deficiencies with staff; develops recommended action and training plans; presents to management for consideration and approval.
Typical Qualifications
Associate's degree required.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
Five (5) years of recent and relevant work experience is required as follows: two (2) years of direct work experience and three (3) years of supplemental work experience is required as follows: demonstrated initiative and independent judgment in researching and reporting on accounting discrepancies and resolving client/customer issues with minimal supervisory review.
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View benefits information.