What are the responsibilities and job description for the Manager - Accounts Payable position at Clerk of the Circuit Court & Comptroller, Palm Beach County?
Role Description
The Clerk of the Circuit Court & Comptroller’s Finance team is seeking an ambitious and detail-oriented leader to oversee the administrative and operational functions of the Payables department. This role ensures compliance with Federal, State, and local regulatory standards while driving efficient resource allocation and effective operations. The Payables Manager will collaborate with internal and external customers, supervise disbursements, manage personnel, and provide oversight for fiscal activities including grants, special revenue programs, and purchasing card operations.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
Examples of Essential Functions
- Investigates and reports on vendor and County department concerns and complaints; provides information, direction or resolution accordingly.
- Provides support to the County’s Purchasing Card (PCard) program including review and interpret county policies, balance and reconciliation.
- Monitors and supervises County disbursements to ensure adherence to established policies and procedures; supervises the recording and reporting of expenditure and budget activity in accordance with established regulatory standards.
- Reviews proper accounting of grants and other special revenue projects and programs; reviews financial system reports; performs research and follow-up for any exceptions, errors, or unusual items.
- Approves wire transfers for bond issued debt service, interdepartmental transfers, and transfers between constitutional offices; provides budget overrides as indicated, to include review, verification, release of fund controls, and referenced document approval.
- Manages and oversees the front-desk functions for the Finance division.
- Process records requests for County Departments as well as the public related to the official records for Palm Beach County finance transactions.
- Performs personnel management duties, i.e., supervising, training, hiring, disciplinary action, counseling, performance evaluations, recommending transfer, promotion, and employment separation
- Monitors and supervises County disbursements to ensure adherence to established policies and procedures; supervises the recording and reporting of expenditure and budget activity in accordance with established regulatory standards.
- Conducts special projects as needed.
- Monitors all organizational/department-related performance and productivity standards for compliance.
Qualifications
Bachelor’s degree in Business Administration, Accounting, Finance or related field; supplemented by Four (4) years of direct work experience and three (3) years of supplemental work experience required and must include performing personnel management duties (i.e. supervising, training, hiring, disciplinary action, counseling, performance evaluations, recommending transfer, promotion, separation).
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
- Experience at a large organization preferred.