What are the responsibilities and job description for the Business Analyst II/Business Analyst, Senior position at Clerk of the Circuit Court & Comptroller, Palm Beach County?
The Clerk of the Circuit Court & Comptroller’s Office is seeking an analytical, problem solving and communicative individual to serve as our Business Analyst II/Senior Business Analyst. This position has a key role within the Finance Department. The role is responsible for professional, technical, and administrative work involving business systems, operational workflows, production processes, and organizational research. The Business Analyst evaluates business practices, analyzes work processes, and recommends solutions that enhance efficiency, accuracy, and compliance.
This position plays a key role in implementing, supporting, and documenting both technical and business systems. Additional responsibilities include user training, procedure development, report preparation, and coordination with internal staff and external vendors. This position also leads or supports project planning efforts, ensuring timely completion of initiatives that support the Clerk’s statutory responsibilities as County Comptroller.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
Conducts project planning and implementation; monitors status of projects in relation to projected timetable; estimates timetable and presents project status updates to management; identifies problem trends and areas for improvement.
Prioritizes and coordinates projects including cross-functional projects; actively participates and/or leads team in the accurate and timely completion of tasks and assignments.
Coordinates and participates in problem resolution, particularly when the problem involves mission-critical areas.
Assists with the development, documentation, and review of department policies and procedures.
Develops and maintains written procedures, checklists, and related documentation relating to business analysis functions.
Assists management in ensuring staff compliance with approved policies and procedures, business analysis best practices and applicable regulatory standards.
Consults and communicates with supervisor, finance staff, other departments, outside agency personnel, and other individuals to exchange information, provide technical expertise, identify, and troubleshoot problems or give/receive advice/direction.
Works collaboratively with and provides assistance to both internal and external auditors, i.e., responding to inquiries, providing relevant business analysis related data.
Acts as subject matter expert to system users by relating business/functional requirements to system capabilities; acts as a functional technical coordinator for large projects; performs as liaison to internal and external customers as necessary, which may include county agencies.
Performs systems research; prepares system flow diagrams; designs forms and specifications; develops system procedures; prepares computer programs.
Collects and analyzes the project’s business requirements and prepares accurate and detailed functional requirements specification documents, and user interface guides.
Assists in new systems and/or system upgrade evaluation, planning, deployment, and support.
Coordinates business units/groups responsible for testing, validating, and evaluating new or upgraded applications and functions, to determine issues in services and software; assists business units/groups in the design and execution of test scripts and scenarios.
Acts as the functional technical coordinator for projects that involve working with and knowledge of computer hardware and networking equipment.
Business Analyst II
Bachelor’s degree in Accounting, Business Administration, Information Technology or related field, supplemented by three (3) years of recent and relevant experience are required as outlined below.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
Direct work experience is required in automated financial systems and coordinating technology policy and procedure improvements within a large organization.
Experience and working knowledge of Advantage Financial, OnBase, PeopleSoft or Showcase preferred.
Senior Business Analyst
Bachelor’s degree in Information Technology, Computer Science, Business Analysis, Accounting or related field, supplemented by five (5) years of recent and relevant experience is required, as outlined below.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
One (1) year of supplemental work experience is required in analyzing problems and gathering and documenting requirements.
Strong written and oral communication skills, leadership experience along with experience and working knowledge of Advantage Financials, OnBase, PeopleSoft, Showcase, and/or SAP Crystal Reporting strongly preferred.
Note: The level of the position and salary offered will be determined based on the candidate’s qualifications and experience
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
This position plays a key role in implementing, supporting, and documenting both technical and business systems. Additional responsibilities include user training, procedure development, report preparation, and coordination with internal staff and external vendors. This position also leads or supports project planning efforts, ensuring timely completion of initiatives that support the Clerk’s statutory responsibilities as County Comptroller.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
- Work with a purpose
- Give back to the community
- Be part of a family
- Build your skills
- Pursue career advancement opportunities
- Reach your professional and personal goals
Conducts project planning and implementation; monitors status of projects in relation to projected timetable; estimates timetable and presents project status updates to management; identifies problem trends and areas for improvement.
Prioritizes and coordinates projects including cross-functional projects; actively participates and/or leads team in the accurate and timely completion of tasks and assignments.
Coordinates and participates in problem resolution, particularly when the problem involves mission-critical areas.
Assists with the development, documentation, and review of department policies and procedures.
Develops and maintains written procedures, checklists, and related documentation relating to business analysis functions.
Assists management in ensuring staff compliance with approved policies and procedures, business analysis best practices and applicable regulatory standards.
Consults and communicates with supervisor, finance staff, other departments, outside agency personnel, and other individuals to exchange information, provide technical expertise, identify, and troubleshoot problems or give/receive advice/direction.
Works collaboratively with and provides assistance to both internal and external auditors, i.e., responding to inquiries, providing relevant business analysis related data.
Acts as subject matter expert to system users by relating business/functional requirements to system capabilities; acts as a functional technical coordinator for large projects; performs as liaison to internal and external customers as necessary, which may include county agencies.
Performs systems research; prepares system flow diagrams; designs forms and specifications; develops system procedures; prepares computer programs.
Collects and analyzes the project’s business requirements and prepares accurate and detailed functional requirements specification documents, and user interface guides.
Assists in new systems and/or system upgrade evaluation, planning, deployment, and support.
Coordinates business units/groups responsible for testing, validating, and evaluating new or upgraded applications and functions, to determine issues in services and software; assists business units/groups in the design and execution of test scripts and scenarios.
Acts as the functional technical coordinator for projects that involve working with and knowledge of computer hardware and networking equipment.
Business Analyst II
Bachelor’s degree in Accounting, Business Administration, Information Technology or related field, supplemented by three (3) years of recent and relevant experience are required as outlined below.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
Direct work experience is required in automated financial systems and coordinating technology policy and procedure improvements within a large organization.
Experience and working knowledge of Advantage Financial, OnBase, PeopleSoft or Showcase preferred.
Senior Business Analyst
Bachelor’s degree in Information Technology, Computer Science, Business Analysis, Accounting or related field, supplemented by five (5) years of recent and relevant experience is required, as outlined below.
Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
One (1) year of supplemental work experience is required in analyzing problems and gathering and documenting requirements.
Strong written and oral communication skills, leadership experience along with experience and working knowledge of Advantage Financials, OnBase, PeopleSoft, Showcase, and/or SAP Crystal Reporting strongly preferred.
Note: The level of the position and salary offered will be determined based on the candidate’s qualifications and experience
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.