Assistant Finance Director

JOB Under general direction from the Chief Financial Officer (CFO), prepares the County's Annual Comprehensive Financial Report (ACFR) and directly oversees the accomplishment of Clerk Finance, Budget, and Payroll in the Finance Department. Performs highly responsible and complex duties in the preparation and maintenance of accounting records for the Board of County Commissioners (BOCC). Performs the duties of the CFO in their absence. EXAMPLE OF DUTIES

• Prepares the Annual Comprehensive Financial Report (ACFR) for the County in conjunction with the Financial Reporting Specialist.
• Coordinates with the Financial Reporting Specialist in providing assistance to the external Auditors.
• Plans, organizes, assigns, schedules, coordinates, and reviews the work of Clerk Finance, Budget, and Payroll staff.
• Makes decisions, answers questions, and provides technical assistance to staff about assigned work.
• Conducts periodic meetings to train staff and disseminate and explain new and/or changed laws and regulations and accounting guidelines, standards, policies, and procedures.
• Trains and coaches staff to accomplish their work responsibilities. Prepares and conducts periodic performance appraisals. Identifies and recommends, with justification, formal and/or informal training requirements.
• Formulates, recommends for approval, and ensures implementation of approved accounting policies and procedures. Works closely with BOCC Departments to establish and maintain efficient workflows.
• Performs various duties relating to the preparation and maintenance of the BOCC's accounting records, including preparation of adjusting journal entries, analyzing accounts, and preparing periodic financial statements.
• Initiates wire transfers for the BOCC's operating accounts as needed. Gives secondary approval on all wire transfers initiated by the CFO.
• Assists the CFO in closing the books and records for the BOCC at fiscal year end and Banner security maintenance.
• Assists the CFO in investment and banking management.
• Prepares and maintains procedure manuals for the Finance Department.
• Performs other duties to assist the Finance department and organization as assigned.

SUPPLEMENTAL INFORMATION Knowledge of:

• Generally Accepted Accounting Principles (GAAP);
• Governmental Accounting, Auditing, and Financial Reporting (GAAFAR), and related OMB circulars;
• State financial reporting requirements and budgeting practices;
• Budget administration practices;
• Alternative financing and debt management practices;
• Fund accounting, internal and external auditing, and revenue management;
• Theories of management;
• Principles of employee supervision and evaluation

Skill and ability to:

• Interpret technical and complex data;
• Formulate, analyze, and present financial reports in a clear, accurate, and detailed manner;
• Select, train, supervise, evaluate, and discipline employees;
• Communicate effectively, both orally and in writing;
• Establish and maintain effective working relationships with staff, management, member agencies, consultants, auditors, vendors, the general public, and others encountered during the course of work;
• Use word processing, spreadsheet, graphics, database, network systems, and computerized accounting software

Managing People:

This position supervises the accounts receivable, grants/contracts, and payroll staff. In the absence of the CFO, directly responsible for all personnel in the Finance Department. Within budgeted parameters and in conformance with the Clerk's personnel policies and procedures, recommends to the CFO personnel actions affecting all direct reports in the areas of compensation, hiring, transfers, promotions, demotions, and terminations.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position, with or without reasonable accommodation. While performing the duties of this job, the Deputy Clerk is regularly required to sit, stand, and walk; use hands and fingers to handle or operate objects, tools, or controls; and communicate verbally and audibly. The employee frequently reaches with hands and arms and may be required to climb, balance, stoop, kneel, crouch, or bend. The employee must be able to lift and/or move items weighing up to 25 pounds. Specific vision abilities required include close vision, color vision, depth perception, and the ability to adjust focus.