Administrative Assistant

About the job

Clear Title & Abstract, LLC is seeking a proactive, organized, and friendly Administrative Assistant at our Council Bluffs office. This role is ideal for someone who enjoys interpersonal interactions, front-office coordination, provides excellent customer service, and can also support project-based work on an as-needed basis. This is a Full Time hourly position and candidate must have availability to work Monday through Friday, 8:00 AM to 5:00 PM at our Council Bluffs office. This position does not offer an option for remote work.

Key Responsibilities

· Answer phone calls and serve as the first point of contact at the front desk—greet and check in guests and clients with warmth and professionalism.

· Welcome visitors, direct inquiries, and provide attentive front-desk assistance.

· Answer inbound phone calls promptly and route messages to the appropriate contacts.

· Enter, update, and maintain data in office systems with a high level of accuracy.

· Maintain shared office spaces in a tidy and organized manner.

· Monitor and restock office supplies.

· Provide project support on an as-needed basis across teams.

· Ability to manage social media, a plus.

Qualifications

· High School Diploma or GED and minimum of 1 year of relevant title, banking, administrative assistant, receptionist, or office support experience.

· Comfortable with Microsoft Suite (Outlook, Teams) and basic office technology.

· Commissioned Notary Public, a plus.

A strong fit for this role is someone who is:

· Hospitable: You are friendly, welcoming, and helpful to customers and fellow team members. You communicate with professionalism and maintain confidentiality.

· Owns Their Work: You are a proactive problem solver, work well independently, ask questions, ensure accuracy, and make it right when there is a mistake.

· Coachable: You’re adaptable and growth oriented. You ask for help and receive feedback as an opportunity to grow and learn.

· A Team Player: You care about and show up for your colleagues. You ask how you can help, what more you can learn, and offer your perspectives on improving our processes and systems.

Salary & Benefits

The salary range for this role is $20-$24 per hour, based on experience, education, and skills.

Clear Title offers eligible employees a competitive benefits package that includes:

· Health, Dental and Vision Insurance – Eligible on the first day of the month after the date of hire.

· Flexible Spending Account (FSA)- Eligible on the first day of the month after the date of hire.

· Life Insurance - Eligible on the first day of the month after the date of hire.

· 401(k) – Eligible Upon Hire

· Paid Time Off - Less than 5 years = .057692 per hour worked (~15 days/year)

· Personal Days (1 per six months)

· The following paid days off: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and the day after, Christmas Day.

To apply, submit a resume. This position will remain open until Tuesday, July 21st or until the position is filled, whichever occurs earliest.

Check out our website at www.cleartitlellc.com for more information about our business.

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Application Question(s):

• I acknowledge that this is an in-person only position at our Council Bluffs office.

Work Location: In person

Salary : $20 - $24