Part-Time Operations Coordinator

Position Overview

The Operations Coordinator will support the daily administrative and operational needs of the company. This includes organizing office activity, managing incoming materials and packages, assisting with job tracking, supporting accounting tasks, and helping maintain an organized and efficient office environment.

This is a part-time role with strong potential to grow into a full-time operations or office management position as the company expands.

Schedule

Part-Time
20–30 hours per week
Flexible weekday schedule (Monday–Friday)
Office location: Daphne, Alabama

Responsibilities

Office Administration

• Organize and maintain office operations and administrative systems
• Receive and manage incoming mail, packages, and job materials
• Maintain organized digital and physical filing systems
• Order parts, materials, and office supplies when needed

Job & Field Coordination

• Track technician job assignments and locations
• Maintain internal job tracking spreadsheets or systems
• Help coordinate scheduling updates with technicians and leadership
• Assist with organizing job documentation and reports

Accounting & Administrative Support

• Assist with invoices, receipts, and expense documentation
• Help organize paperwork for accounting and payroll processing
• Maintain vendor records and purchasing documentation
• Support leadership with general administrative tasks

Inventory & Materials

• Track incoming parts and materials for jobs
• Maintain organization of equipment and office inventory
• Coordinate shipping or receiving of materials when needed

Team Support

• Communicate with technicians regarding schedules, materials, or job updates
• Help maintain an organized and productive office environment
• Assist with special projects as the business grows

Qualifications

Preferred

• 1–3 years of administrative, office, or operations experience
• Strong organizational and time management skills
• Ability to multitask in a fast-moving environment
• Comfortable with Microsoft Office or Google Workspace
• Strong communication skills

Helpful but not required

• Experience working with construction, trades, AV, or security companies
• Familiarity with QuickBooks or bookkeeping
• Experience coordinating scheduling or inventory

Job Type: Part-time

Pay: $17.00 - $21.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Paid time off

Ability to Commute:

• Daphne, AL 36526 (Required)

Work Location: In person

Salary : $17 - $21