Storekeeper 2

The Position

The Regional Utility Services Department is seeking a Storekeeper 2. This position oversees inventory management within Clean Water Services (CWS) stores. Performs ordering, receiving, storage, distribution, tracking, and shipping of equipment, supplies, parts, and chemicals to ensure timely and accurate support for operational needs.

Candidates who are selected to move forward in the recruitment process will be invited to self-schedule their interview. Please be sure to check your email for status updates.

Essential Functions

(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. CWS may augment duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions.)

• Receives incoming materials, including but not limited to pumps, valves, fittings, personal protective equipment, laboratory supplies, chemicals, and other materials. Completes the receiving process in Oracle for inventory items.
• Verifies the quality and quantity of received materials against purchase orders and packing slips. Reports discrepancies, back-ordered items, or damaged materials to procurement or plant management. Notifies staff when orders and parts are received and ready for pickup. Ensures packing slips, bills of lading, receipts, and related documentation are properly distributed and filed.
• Prepares and packs materials for internal transfers or maintenance tasks. Ships externally a variety of equipment, tools, and other materials for calibration or repair, and handles product returns using both small package and freight shipping methods.
• Obtains price quotes from vendors for inventory and vendor-managed items in accordance with CWS purchasing rules and guidelines.
• Prepares purchase requisitions and requests that all information, including tariff and shipping charges, is accurately reflected on the invoice. Drafts required documentation such as sole-source justifications and quotes, and routes to the manager for review and approval. Sends purchase orders to vendors once approved by procurement.
• Determines new parts to add to inventory using the Spare Parts Procurement Criteria and designates items as inventory or vendor-managed inventory (VMI). Establishes minimum and maximum quantities for all items, assigns stock numbers, and creates barcode labels for bins and shelves. Conducts routine inventory cycle counts and reconciles discrepancies. Monitors critical spare parts and other inventory stock levels.
• Performs annual inventory counts in coordination with accounting. Participates in the VMI program, including meetings to review usage, replenishment needs, reorder points, and pricing. Processes SharePoint order requests for new inventory additions and updates request status to communicate with customers.
• Maintains accurate inventory records using the Maintenance Management Inventory System (MMIS) warehouse module. Monitors and reconciles Storeroom transactions daily. Prepares inventory and consumption reports for management review and regulatory audits. Reviews usage reports and recommends inventory quantity adjustments based on consumption trends or changes in lead times.
• Maintains Storeroom cleanliness, proper labeling, organization, and security. Ensures the safe and compliant storage of chemicals and Universal Waste materials. Sends Safety Data Sheets (SDS) for all stored chemicals to the Risk Department and receives guidance from them to ensure proper segregation of incompatible chemicals. Follows all Occupational Safety and Health Administration (OSHA), environmental, and facility safety protocols.
• Supports CWS teams to coordinate inventory management and the purchasing process. Assists staff with locating items and trains employees on using kiosks for check-out and check-in procedures.
• Drives a personal or CWS vehicle for work-related purposes.

Qualifications

KNOWLEDGE OF:

• Inventory management practices and procedures
• Proper storage techniques
• Shipping and receiving procedures
• Stock control
• Requisition and purchasing procedures and practices
• Methods and practices of work hazards and precautionary measures
• Record-keeping and filing

• Safe operation of common hand tools, operation of manual dollies, electric jacks, and forklifts
• Use of computers and computer software for purchasing and inventory management
• Basic report preparation
• Materials management

• Follow standard operating instructions
• Maintain inventory and keep accurate records
• Use computer software and manage databases to maintain accurate records
• Establish and maintain effective working relationships with those contacted in the course of work, including a variety of CWS staff and other government officials, community groups, and the general public
• Operate effectively in a team environment
• Communicate effectively, both orally and in writing

Additional Information

Clean Water Services offers qualified employees the opportunity to choose benefits and plans that meet both individual and family needs. In addition to a competitive salary, Clean Water Services offers employees a comprehensive benefit packet that includes health coverage, Oregon Public Employees Retirement Plan (PERS/OPSRP), flexible spending account, deferred compensation, paid vacation, holidays and sick leave, tuition reimbursement, goal sharing bonus, and more. Further information for full-time regular represented employees can be found here (Download PDF reader).

Depending on hours worked and duration of the position, temporary employees may qualify for an offer of medical benefits, deferred compensation, and employee discounts. Temporary employees are eligible for sick leave at the rate of .0334 per hour worked upon beginning employment and may carry over up to 40 hours into the next calendar year.