Administrative Assistant

Job Summary

The Administrative Assistant is a key member of the Chamber of Commerce team, providing administrative, membership, communications, and event support to the Executive Director. This is a highly visible, customer-facing position requiring strong organizational and communication skills, creativity, flexibility, and a willingness to be hands-on.

The position combines traditional office responsibilities with member services, marketing and communications, and community event support. Some evening and weekend work is required. Must have a valid driver’s license and reliable transportation.

Primary Responsibilities

• Serve as a primary front-desk contact for Chamber members, visitors, businesses, vendors, and community partners, including answering phones and responding to general email inquiries.
• Provide administrative support to the Executive Director, including preparing reports, correspondence, Excel spreadsheets, maintaining records, and completing assigned projects.
• Process membership applications and maintain accurate membership information and records.
• Receive, organize, and process applications for Chamber events and communicate with vendors, participants, sponsors, and other stakeholders.
• Coordinate required information and documentation with the local Health Department for food vendors participating in Chamber events.
• Assist with Chamber communications and marketing, including social media posts, website updates, promotional flyers, advertisements, and other materials.
• Assist with the planning and execution of Chamber programs and events, including occasional evening and weekend activities.
• Provide hands-on event support as needed, including setup and breakdown, tents, merchandise sales, vendor assistance, registration, and other event-day responsibilities.
• Perform additional duties and projects as assigned by the Executive Director.

Skills & Qualifications

The successful candidate should possess:

• Strong customer service, interpersonal, and professional communication skills.
• Excellent organizational skills with the ability to manage multiple projects, deadlines, applications, and records simultaneously.
• Strong written communication and attention to detail.
• Proficiency with Microsoft Office, including Word and Excel, and the ability to learn other software and technology used by the Chamber.
• Experience or comfort with social media, website updates, digital communications, and the creation of promotional materials.
• Ability to work independently while also functioning effectively as part of a small team.
• Flexibility and a willingness to shift between office, customer-service, creative, and hands-on responsibilities.
• Professional judgment when interacting with members, businesses, government agencies, vendors, community partners, and the public.
• Availability to work occasional evenings and weekends for Chamber events and programs.

Physical & Work Environment

This position includes both office and event-related responsibilities. Event activities may require standing or walking for extended periods, working outdoors, moving event supplies, assisting with tents, tables and displays, and performing other reasonable physical tasks associated with Chamber events.

The Chamber operates with a small staff where teamwork and flexibility are essential. The Administrative Assistant should be comfortable moving between professional office responsibilities and hands-on community and event activities as needed.

Join us in creating a vibrant workplace where your organizational talents make a real impact! This role offers the chance to grow your administrative expertise while supporting a collaborative team dedicated to excellence.

Pay: $15.00 - $18.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person

Salary : $15 - $18