Finance Administrative Assistant

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

Organizes and maintains filing systems (electronic and paper)

Handles vendor, customer, and internal inquiries regarding invoices and/or payments

Copies, scans, files, and retrieves materials for A/R and A/P as necessary

Distributes vendor invoices via email to respective internal associates

Assists with external audits by providing documentation requested

Maintains company and associate confidence by keeping information confidential

All other duties as assigned

Must possess excellent written and oral communication skills

Able to multi-task

Strong computer skills

Organizes effectively and efficiently

Knowledge of basic accounts payable and accounts receivable processes

Good mathematical skills

Demonstrates the ability to maintain stable performance under stressful conditions

The physical requirements are within the general range of an office position. The job requires extensive wrist and hand movements for computer tasks, and a certain amount of stooping, bending, carrying, kneeling, walking, and moving bulky packages and boxes of heavy materials potentially weighing up to 50lbs. The job may require unusual or irregular work hours. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others, or to otherwise demonstrate or explain how they can perform the essential functions of the job.