What are the responsibilities and job description for the Administrative Assistant position at Clarity Recruiting?
Temporary Admin – Global Nonprofit Organization
Location: Washington, DC (20009)
Schedule: Full-time Monday through Friday, Hybrid – 3 Days Onsite / 2 Days Remote
Pay Rate: $27–$28/hour
Employment Type: Temporary – 3-month commitment, potential to extend
About the Opportunity
Clarity Recruiting is partnering with a leading international nonprofit organization to identify a highly organized and proactive Temporary Admin to support a C-suite executive. This is an excellent opportunity for an administrative professional with approximately 3 years of experience who thrives in a fast-paced, mission-driven environment.
The ideal candidate will bring strong calendar management, communication, and organizational skills, along with the ability to manage competing priorities, exercise discretion, and coordinate effectively with internal and external stakeholders. Experience working in an international or nonprofit setting is highly preferred.
Key Responsibilities
- Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
- Coordinate domestic and international travel arrangements, itineraries, and logistics.
- Serve as a key point of contact for internal teams and external stakeholders, maintaining professionalism and confidentiality.
- Prepare meeting agendas, briefing materials, presentations, correspondence, and other executive documents.
- Organize meetings, events, and team retreats, including logistics, budgeting, and follow-up.
- Support cross-functional projects, track action items, and ensure timely completion of deliverables.
- Assist with donor communications, external outreach, and relationship management.
- Maintain organized digital filing systems, databases, and administrative records.
- Process expense reports, invoices, and other administrative documentation.
- Provide additional administrative and project support as needed.
Qualifications
- Bachelor's degree or equivalent professional experience required.
- 3 years of administrative experience, ideally supporting senior-level executives.
- Experience in an international organization, nonprofit, or similarly complex environment preferred.
- Exceptional organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills, with excellent attention to detail.
- Demonstrated ability to handle sensitive information with discretion and confidentiality.
- Proficiency with Microsoft Office, Google Workspace, and other administrative tools.
- Proactive, resourceful, and comfortable working independently in a fast-paced environment.
- Interest in international affairs, human rights, or mission-driven work is a plus.
- Additional language proficiency is a plus.
Salary : $27 - $28